Events Coordinator

This is a fully remote position, open to applicants in Alabama.

📋 Description

• Assist Events Managers with daily logistics for both internal and advisor-facing events.

• Create materials, name badges, signage, and manage the shipping and inventory of event supplies.

• Oversee the master events calendar while tracking deadlines, action items, and vendor deliverables.

• Help with event budget management, vendor quotes, invoice processing, and expense reconciliation.

• Provide on-site event assistance, including staffing the registration desk, aiding attendees, and resolving logistical issues.

• Research venue options, check availability, and pricing, and present your findings and recommendations.

• Conduct initial outreach to catering, AV, printing, swag, and transportation vendors.

• Maintain a well-organized library of vendor contacts, contracts, and details from past events.

• Coordinate logistics for Town Halls, team offsites, and activities aimed at employee engagement.

• Organize catering, room/AV setup, scheduling, and materials for internal meetings and events.

• Collaborate with Marketing to ensure that event collateral, signage, and digital assets align with brand standards.

• Assist Demand Generation with the creation of event registration pages, invitation emails, and tracking attendees.

• Order and manage the inventory of branded event swag and giveaways.

• Handle registration lists, RSVPs, and the production of badges/name tags.

• Support pre-event attendee communications and create follow-up materials after events.

⛳️ Requirements

• Bachelor's degree in Marketing, Communications, Hospitality, Event Management, or a related field, or equivalent experience.

• 1–3 years of experience in event planning, hospitality, marketing coordination, or a similar administrative/coordination role.

• Proficient in Microsoft Office, particularly Excel and PowerPoint.

• Comfortable with learning new event or registration platforms.

• Strong organizational abilities and keen attention to detail.

• Capable of managing multiple events and deadlines concurrently.

• Excellent written and verbal communication skills.

• Comfortable researching and recommending venues, vendors, and pricing options.

• Collaborative mindset with the ability to support various managers and cross-functional teams.

• Willingness to travel occasionally and provide on-site event support, including early mornings or evenings.

• Preferred experience in researching vendors or venues or coordinating logistics for meetings or events.

🏝️ Benefits

• Eligibility for short-term incentives.

• Remote-first working environment.

• HDHP or PPO medical plan options.

• 100% employer-paid HDHP premium for employees and eligible family members.

• Comprehensive dental, vision, short- and long-term disability, and group life insurance.

• 100% employer-paid premiums for disability and life insurance, as well as family dental and vision coverage.

• Options available to buy up short- and long-term disability and life insurance.

• 401(k) plan with employer match up to 3.5%, accessible after 60 days of employment.

• Community Service Day to support local initiatives.

• 10 company holidays, including MLK Day, Juneteenth, and the day after Thanksgiving.

• A floating holiday for personal use.

• Reimbursement for high-speed internet costs.

• Computer and monitors provided for remote work.

• Tuition reimbursement for accredited degree programs.

• Paid New Parent Leave for both adoption and birth.

• Pet insurance options available.

• Mental health benefits and EAP services provided through Spring Health.