Manager, Site Contracts

This is a fully remote position, open to applicants in Kentucky.

📋 Description

• Oversee and nurture departmental staff, including conducting performance evaluations and managing employee relations.

• Address administrative duties associated with personnel management, such as managing timesheets, tracking, and processing time-off requests.

• Coordinate training initiatives for team members within the department.

• Create confidentiality agreement templates and fallback language, securing sponsor approval as necessary.

• Maintain communication with investigational site personnel throughout the clinical trial agreement (CTA) negotiation and signature process.

• Formulate and uphold contract language following approved guidelines and collaborate with legal counsel during CTA negotiations.

• Participate in both internal and external project meetings, providing updates on CDA and CTA progress.

• Track and maintain study- and site-specific CDA and CTA study start-up metrics.

• Prepare CTA templates and fallback language, ensuring sponsor approval.

• Acquire and process international CTA templates in accordance with local and regional laws and policies.

• Assist Regulatory Affairs with documentation required for submissions to local regulatory authorities, including Powers of Attorney.

• Collaborate with Clinical Operations on study site budgets and payment terms related to CTAs.

• Keep up-to-date knowledge of the internal study start-up module for assigned projects.

• Draft, review, negotiate, execute, and file prospective client CDAs.

• Work with Business Development to facilitate the timely execution of prospective client CDAs.

• Monitor and archive CDAs using the Financial Force system.

• Coordinate with Company Legal Counsel on vendor contracts related to studies.

• Process and oversee new independent consultant agreements while maintaining organized files.

⛳️ Requirements

• Strong attention to detail and exceptional organizational skills.

• Customer service-focused approach.

• Commitment to maintaining the highest level of confidentiality in all circumstances.

• Proficient in communicating information effectively to employees both orally and in written form.

• Capable of multitasking, tracking progress, and staying organized in a dynamic, fast-paced environment.

• Proficient in using information technology, including laptops and Microsoft software systems.

• Ability to manage a consistent workload of several hundred contracts.

• Possession of an associate degree.

• Minimum of 5 years of experience in clinical site contract processing and management.

🏝️ Benefits

• 25% of global staff receives promotions annually.

• Structured mentoring program available.

• Tuition reimbursement offered.

• Partnerships with universities and colleges for further education opportunities.

• Dedicated training department to support employee development.

• Flexible scheduling to promote work-life balance.

• Annual cash bonuses provided for the last decade.

• Global philanthropic program aiding employees' local community initiatives.