LV Scoping & Licensing Specialist

This is a fully remote position, open to applicants in Poland.

📋 Description

• Engage with clients to collect project requirements and guarantee precise and timely quotations.

• Analyze clinical trial protocols and client request forms to assess instrument usage and project necessities.

• Develop licensing quotation modules and facilitate modifications to project scope, requirements, and priorities.

• Keep precise records of scope alterations and project updates.

• Investigate past translation projects and questionnaires to recognize existing work, prevent duplication, and establish applicable archive discounts.

• Create basic and intermediate Linguistic Validation quotations, including word counts, formatting needs, and estimated resource requirements.

• Execute basic and intermediate Linguistic Validation projects in accordance with client specifications and established protocols.

• Collaborate with internal teams to ensure that estimates are accurate, feasible, and consistent with available resources.

• Delegate standard and urgent projects to qualified translators and debriefers based on language proficiency, expertise, availability, and deadlines.

• Provide translators and other resources with clear and precise project instructions.

• Work with Finance to facilitate accurate invoicing and payment processing.

• Enhance licensing and repository processes based on client feedback.

• Recognize and escalate resource, quality, or delivery issues as necessary.

• Contribute to process enhancements and uphold consistency and quality across deliverables.

• Assist in the onboarding and mentoring of junior team members when necessary.

⛳️ Requirements

• Bachelor’s degree with approximately 1–2 years of relevant professional experience preferred.

• Previous experience in COA licensing and/or Linguistic Validation is highly desirable.

• Experience with medical terminology, clinical research, or related healthcare environments is advantageous.

• Strong research and analytical skills, including the ability to find, interpret, summarize, and compile information from various sources.

• Excellent written and verbal communication skills for liaising with clients and internal stakeholders.

• Strong planning, organization, and attention to detail when managing multiple requests and deadlines.

• Capability to thrive in a structured, deadline-driven environment while managing competing priorities.

• Good problem-solving abilities and capacity to work independently with minimal supervision.

• Ability to comprehend project requirements and select suitable resources based on language, expertise, availability, and quality standards.

• Proficiency in Microsoft Office and other business systems, with a willingness to learn new tools.

• Understanding of quality requirements and capability to operate within established QMS processes and standards, including ISO 9001 and ISO 17100.

• Ability to manage confidential information appropriately and maintain precise documentation.

🏝️ Benefits

• Equal employment opportunity and an inclusive, discrimination-free workplace.

• Opportunities for career growth and individual development.

• Initiatives focused on diversity, equity, and inclusion.