Logistics Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Conduct research and arrange flights for employees and contractors attending events.

• Monitor airline ticket prices and secure advantageous rates.

• Evaluate booking platforms and airline channels to find the best fares.

• Oversee group travel arrangements.

• Address last-minute flight modifications, cancellations, and rebookings.

• Keep track of flight credits, unused tickets, and loyalty program balances.

• Create and distribute travel itineraries.

• Organize ground transportation, accommodations, and airport transfers.

• Maintain precise records of bookings, costs, and traveler preferences.

• Communicate itinerary changes and disruptions to travelers.

• Manage multiple travel requests across various events and timelines.

• Collaborate with production managers and operations leads regarding event schedules and travel requirements for staff.

• Confirm and keep traveler information updated, including passport details, TSA PreCheck/Global Entry, and seat preferences.

• Identify scheduling conflicts and logistical challenges.

• Record receipts, booking expenses, and travel expenditures for post-travel reconciliation.

⛳️ Requirements

• Proven experience in booking and managing business travel, ideally in a high-volume or fast-paced setting.

• Strong understanding of airline pricing trends.

• Proficient with leading online booking platforms such as Expedia for Business, TripActions, Concur, direct airline portals, and GDS tools.

• Exceptional attention to detail.

• Excellent communication abilities and a composed, professional demeanor when addressing disruptions or urgent changes.

• Capacity to handle multiple travelers and concurrent bookings under tight deadlines.

• Dependable, self-motivated, and responsive during business hours.

• Previous experience supporting a production company, live events organization, touring operation, or a similar industry with frequent crew travel is preferred.

• Familiarity with corporate travel policy management and cost reporting is preferred.

• Experience managing contractor travel in addition to W-2 employees is preferred.

• Knowledge of airline loyalty programs and associated benefits is preferred.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Opportunities for professional development and growth.

• Flexible work environment.

• Travel perks and discounts.