Litigation Legal Assistant

This is a fully remote position, open to applicants in Brazil, +1 more country.

📋 Description

• Offer comprehensive administrative and legal assistance to the production team as needed.

• Identify potential issues, missing details, and upcoming deadlines proactively.

• Organize digital client files, case documents, legal correspondence, and supporting materials.

• Accurately and consistently track and record billable hours.

• Support new client onboarding processes and maintain precise client and case documentation.

• Professionally communicate with clients regarding case progress, document requests, onboarding procedures, and subsequent steps.

• Monitor court and matter deadlines to avoid missed filings and last-minute pressures.

• Assist with call coverage by answering, screening, and routing calls as necessary.

• Take responsibility for assigned tasks and advance litigation matters effectively.

• Engage proactively with attorneys and team members concerning deadlines, case updates, pending assignments, and potential challenges.

• Draft, proofread, format, and prepare pleadings, correspondence, and various litigation documents.

• Manage electronic filing and service of pleadings and other legal documents efficiently.

• Oversee attorney calendars, ensuring that appointments, legal deadlines, and case-related commitments are up to date.

• Adhere to established firm protocols while ensuring accuracy, confidentiality, professional communication, and timely task completion.

⛳️ Requirements

• Full-time, remote position.

• Schedule: Monday to Friday, from 8:00 a.m. to 5:00 p.m. CST.

• Fluency in English is mandatory.

• Significant prior experience as a legal assistant in civil litigation is required.

• Hands-on experience in drafting and preparing pleadings is necessary.

• Experience in managing legal filings and deadlines is essential.

• Proven ability to accurately track and record billable hours is required.

• Strong written and verbal communication skills with clients are necessary.

• Proficiency in typing and document preparation skills is required.

• Must be comfortable taking initiative, asking questions, and progressing matters forward.

• Must be open to receiving clear and direct professional feedback.

• Must be capable of handling confidential client and case information appropriately.

• Experience with Smokeball CRM is preferred but not mandatory.

• Familiarity with software and tools: Smokeball CRM and VXT.

• Approximately 2 to 3 phone calls per day.

🏝️ Benefits

• Fully remote working environment.

• Certification as a Great Place to Work.

• Guidance from recruiters throughout the application process.