Legal Assistant, Case Management Coordinator I

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Document meeting results, assigned tasks, and deadlines.

• File and serve attorney-approved documents via state and federal electronic court filing systems.

• Ensure case records are accurate, prepare deadline reports, and supply information for monthly and quarterly performance metrics.

• Arrange client calls, hearings, depositions, mediations, conferences, and case review meetings.

• Sort incoming legal documents, prepare document productions, maintain production logs, and assist with digital hearing and trial binders.

• Follow up on outstanding tasks, assist with overflow responsibilities, and identify improvements in workflow.

• Adhere to legal procedures, confidentiality standards, document management protocols, and firm policies.

• Open, organize, maintain, and close legal case files.

• Prepare and dispatch approved client correspondence, welcome letters, and document requests.

• Respond to communications from clients, courts, and opposing counsel regarding documents.

• Manage case calendars, court dates, deadlines, reminders, and follow-up tasks.

• Collaborate with attorneys, clients, and other legal professionals to ensure efficient case progression.

• Record billable hours and matter-related expenses on a daily basis.

• Coordinate the service of process and track proofs of service and associated deadlines.

• Support the daily legal operations of a law firm without providing legal advice or performing tasks reserved for attorneys.

⛳️ Requirements

• Working Hours: Monday through Friday, 8:30 AM to 5:00 PM

• Timezone: EST

• Previous legal experience is necessary; experience in a law firm, court setting, or similar legal environment is preferred.

• Proficient in spoken and written English.

• Familiarity with document management, legal practice management software, Google Workspace, and electronic court filing systems.

• Experience with PracticePanther for legal practice and matter management.

• Proficient in Google Workspace, including Gmail and Google Calendar.

• Knowledge of RingCentral for business communications.

• Experience with Zapier for workflow automation.

• Familiarity with Waybook for internal processes and training resources.

• Must adhere to established legal procedures, maintain confidentiality, document work accurately, and comply with firm policies and applicable professional conduct standards.

• Strong organizational abilities and capacity to manage multiple legal matters, deadlines, and priorities concurrently.

• Exceptional attention to detail regarding case files, deadlines, correspondence, and legal documents.

• Excellent written and verbal English communication skills.

• Strong time management skills and consistent ability to meet deadlines.

• Proactive follow-through and capability to identify pending tasks, missing documents, and scheduling issues.

• Accountability and ownership of assigned duties.

• Ability to follow procedures, checklists, templates, and approval requirements accurately.

• Professional communication skills with clients, attorneys, court personnel, opposing counsel, and other legal professionals.

• Capacity to maintain confidentiality and discretion with sensitive client information.

• Experience with legal document management and electronic court filing processes.

• Familiarity with legal practice management platforms and digital calendar systems.

• Capability to work independently while recognizing when attorney guidance or approval is necessary.

• Strong collaboration skills and willingness to assist with overflow tasks and shared team responsibilities.

• Adaptability and eagerness to learn new systems, procedures, and legal workflows.

• Integrity, sound judgment, accurate recordkeeping, and ethical behavior.

• Comfort using approved technology and AI tools within confidentiality and security guidelines.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• Comprehensive health, dental, and vision insurance.

• Flexible work schedule and potential for remote work options.

• Supportive and collaborative work environment.