Legal Assistant, Case Management Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Coordinate the service of process while monitoring proofs of service and associated deadlines.

• Draft and distribute approved client communications, welcome letters, and requests for documentation.

• Open, organize, maintain, and close legal case files in accordance with firm policies.

• Adhere to legal protocols, confidentiality standards, document management practices, and firm guidelines.

• Follow up on pending tasks and assist in enhancing workflow processes.

• Organize incoming legal documents, prepare document productions, maintain production logs, and support digital hearing and trial binders.

• Accurately record billable hours and matter-related expenses on a daily basis.

• Schedule client communications, hearings, depositions, mediations, conferences, and case review meetings.

• Maintain case records, generate deadline reports, and supply data for monthly and quarterly performance metrics.

• File and serve attorney-sanctioned documents through both state and federal electronic court filing systems.

• Collaborate with attorneys, clients, and other legal professionals to advance cases effectively.

• Manage case calendars, court dates, deadlines, reminders, and follow-up assignments.

• Document meeting results, responsibilities, and deadlines.

• Respond to communications from clients, courts, and opposing counsel within set timelines and document all interactions.

⛳️ Requirements

• Working hours: Monday through Friday, 8:30 AM to 5:00 PM

• Timezone: EST

• Previous legal experience is essential; experience in a law firm, court setting, or similar legal environment is preferred.

• A law degree or pertinent legal background is highly preferred.

• Proficiency in spoken and written English.

• Familiarity with document management, legal practice management software, Google Workspace, and electronic court filing systems.

• Experience with PracticePanther, Google Workspace, RingCentral, Zapier, and Waybook.

• Must adhere to established legal protocols, uphold confidentiality, document work accurately, and follow firm policies and applicable professional conduct standards.

• This position does not entail providing legal advice, exercising independent legal judgment, negotiating settlements, setting legal fees, or undertaking other functions reserved for attorneys.

• Strong skills in organization, attention to detail, time management, follow-through, accountability, procedural compliance, communication, confidentiality, independent work, collaboration, adaptability, recordkeeping, and ethical conduct.

🏝️ Benefits

• Competitive salary and benefits package.

• Opportunities for professional development and growth.

• Supportive work environment with a focus on collaboration and teamwork.