Legal Operations Coordinator

This is a fully remote position, open to applicants in California, +20 more states.

📋 Description

• Provide operational, financial, and administrative assistance to Practice Managers and the Office of the Managing Principal.

• Organize meetings, prepare agendas and materials, manage documents, track follow-ups, and disseminate status updates.

• Create, format, and distribute reports, presentations, communications, forms, and materials related to practice.

• Maintain trackers, shared files, process documentation, contact lists, and various records.

• Facilitate communication and requests among attorneys, Practice Group Leaders, Practice Managers, the Office of the Managing Principal, and business departments.

• Monitor deadlines and outstanding items, communicate progress, and escalate delays or issues as necessary.

• Assist with attorney onboarding, integration, departures, and matter transfers by coordinating schedules, documents, checklists, and follow-up activities.

• Review and process timekeeper expense reimbursement submissions for approval.

• Verify expense documentation, coding accuracy, business purpose, and obtain necessary approvals.

• Follow up on incomplete or incorrect submissions and collaborate with Accounting & Finance, Marketing, and other departments to address questions or processing concerns.

• Compile data on financial, operational, and attorney performance metrics.

• Aid in the generation of recurring reports and dashboards, perform data validation, and manage follow-up tasks.

• Document workflows, update templates, support approved process enhancements, and identify recurring administrative challenges.

⛳️ Requirements

• A Bachelor’s degree is preferred, or an equivalent combination of education and relevant experience.

• Previous experience in law firm operations, professional services administration, expense or finance administration, project coordination, or a related field.

• Experience in reviewing expense reports, reimbursement requests, invoices, or similar financial documents is preferred.

• Proficient in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.

• Familiarity with Microsoft Teams.

• Strong preference for practical experience with Emburse (Chrome River).

• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines effectively.

• Professional communication skills and sound judgment in handling confidential financial, personnel, and business information.

• Ability to collaborate effectively with attorneys, firm leadership, and business teams.

• Capacity to adhere to established procedures and appropriately identify and escalate exceptions.

• Must be a resident of one of the specified states.

🏝️ Benefits

• Fully remote position.

• Working hours aligned with the East Coast time zone.

• Travel may be required.