Legal Executive Administrative Coordinator

This is a fully remote position, open to applicants in Brazil, +1 more country.

📋 Description

• Offer light marketing and business development assistance, including follow-ups and coordination.

• Organize gifts, mailings, and outreach efforts.

• Schedule and oversee personal services such as dry cleaning and grocery pickups.

• Manage inbound and outbound calls using RingCentral.

• Sort incoming emails, organize inboxes, and respond on behalf of the executive when appropriate.

• Arrange business and personal travel, including flights, accommodations, and transportation.

• Handle complex calendars, meetings, personal appointments, and services.

• Act as the primary gatekeeper by prioritizing requests and safeguarding the executive's time.

• Monitor and manage referral partner activities using Lawmatics.

• Coordinate logistics for events and sponsored activities.

⛳️ Requirements

• Full-time, dedicated Executive Assistant position.

• Must align with EST business hours.

• Proficiency in English is required.

• Approximately 10 calls to be managed per day.

• Prior experience supporting an executive or business owner is highly preferred.

• At least 1 year of experience as an executive assistant or in administrative support roles.

• Expertise in calendar management and scheduling.

• Advanced skills in email triage and professional written communication.

• Detail-oriented with outstanding organizational abilities.

• Proactive mindset with the capacity to anticipate needs.

• Adaptable and comfortable with managing changing priorities.

• Strong problem-solving and decision-making capabilities.

• Ability to serve as a gatekeeper with good judgment and discretion.

• Comfortable managing both business and personal responsibilities.

• Familiarity with Lawmatics, RingCentral, Google Workspace, and Microsoft Office Suite.

🏝️ Benefits

• Remote job opportunity.

• Certified Great Place to Work environment.