Legal Assistant – Business & Corporate Attorney Support

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Open, organize, and maintain client and matter files across case management systems.

• Draft, proofread, and format correspondence and routine corporate documents for attorney review.

• Prepare and maintain corporate minute books, cap tables, and entity records.

• Track filing deadlines, closing schedules, and corporate compliance dates.

• Create calendar invites and audit attorney calendars for conflicts and gaps.

• Coordinate document execution through e-signature platforms and manage signature pages and closing sets.

• Run document comparisons/redlines and flag inconsistencies or open issues.

• Document meeting notes and action items and maintain the task management system.

• Maintain accurate case/matter management database records.

• Perform physical and electronic filing and recordkeeping.

• Prepare and issue client invoices and follow up on outstanding balances.

• Share documents securely with clients and outside counsel.

• Serve as the client-facing contact for routine file, scheduling, and document requests.

• Answer and direct phone calls.

• Conduct brief intake on prospective clients and matters.

• Coordinate mail, packages, courier services, and incoming mail.

• Organize electronic files according to firm naming conventions.

• Enter expenses and support billing and timekeeping.

• Manage attorney calendars and coordinate travel arrangements.

• Provide administrative backup, data entry, filing, and paperwork support.

• Maintain confidentiality of legal documentation and correspondence.

• Improve administrative workflows and manage records retention.

⛳️ Requirements

• Minimum of 3 years of experience supporting a business or corporate attorney at a U.S. law firm, in-house legal department, or similar setting.

• Working familiarity with corporate governance documents and terminology, including operating agreements, bylaws, resolutions, stock/membership certificates, and formation and qualification filings.

• Excellent attention to detail and accuracy in proofreading and reviewing legal and corporate documents.

• Outstanding organizational and time management skills, with the ability to manage multiple deadlines independently.

• Strong analytical and problem-solving abilities, along with sound judgment regarding escalation.

• Exceptional written and verbal communication skills; fluent in English.

• Excellent interpersonal and client-service abilities.

• Capability to work independently in a fast-paced, deadline-driven environment.

• Familiarity with law firm operations and the legal environment.

• Proficiency in Microsoft Office, including Word, Excel, Teams, OneDrive, and Planner, as well as Google Workspace.

• Experience with document comparison/redlining tools such as Word Compare, Workshare, or Litera.

• Familiarity with e-signature platforms like DocuSign.

• Comfort with basic bookkeeping, invoicing, and follow-up on collections.

• Familiarity with Clio and Adobe PDF.

• Working knowledge of legal billing and timekeeping practices.

• Ability to conduct basic legal and business research.

• Availability to work full-time during core business hours of 9:00 a.m.–5:00 p.m. CST.

• Reliable home office setup and equipment.

• Preferred: experience supporting multiple attorneys concurrently, corporate compliance management software, QuickBooks, healthcare/wellness or regulated-industry legal practice, Canva, and Go High Level.

🏝️ Benefits

• 100% remote work.

• $50 birthday bonus.

• $200 testimonial bonus.

• No tracker.

• Reliable home office setup and equipment to work remotely.