Legal Administrative Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Deliver specialized legal and administrative assistance to 2–3 attorneys within Client Legal Services, focusing on the California region, including Los Angeles.

• Initiate and oversee new lawsuit files, with a primary emphasis on Auto and potentially Bodily Injury cases.

• Ensure precise case setup and continuous file management within designated case management systems.

• Organize and manage attorney schedules, encompassing court dates, deadlines, depositions, and hearings.

• Arrange, prepare, and inform necessary parties about depositions.

• Draft, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing across various jurisdictions.

• Handle and manage high volumes of electronic mail related to pleadings, filings, and court communications.

• Act as the primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders.

• Oversee document organization, version control, and case file upkeep.

• Coordinate the issuance of settlement checks and follow up on necessary closing documentation.

• Track deadlines and ensure adherence to procedural and filing requirements.

• Review and manage electronic correspondence associated with case filings.

• Validate related events and activities, and close, maintain, and archive files.

• Monitor and direct internal and external client inquiries.

• Work with limited supervision; no supervisory responsibilities.

⛳️ Requirements

• High School Diploma or GED.

• At least one year of experience in a legal support environment.

• Previous exposure to a legal, litigation, claims, or professional services setting through work experience, internships, or related administrative roles.

• Basic understanding of legal documents and processes, including pleadings, filings, calendaring, and document management.

• Experience in managing multiple priorities, deadlines, or stakeholders in a fast-paced environment.

• Comfortable working with electronic filing systems, document management tools, and handling high volumes of electronic correspondence; training will be provided.

• Strong attention to detail and excellent organizational skills.

• Professional communication skills.

• Ability to learn legal procedures, court requirements, and internal systems with supervision.

• Intermediate to strong intermediate proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Capability to create, edit, and manage business documents, reports, and correspondence.

• Strong written and verbal communication abilities.

• Exceptional organizational, time management, and prioritization skills.

• Strong interpersonal, relationship-building, and collaboration skills.

• Ability to excel in a fast-paced environment while maintaining accuracy and professionalism.

• Candidates must reside in California.

• Successful candidates will undergo a background investigation.

• Allstate generally does not sponsor individuals for employment-based visas for this position.

• A dedicated, private workspace free from distractions, equipped with appropriate desk and seating.

• Reliable internet connection with minimum speeds of 50 MB download and 5 MB upload.

🏝️ Benefits

• Comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse.

• Monthly connectivity reimbursement to help offset internet expenses for employees eligible to work from home.