Legal Assistant

This is a fully remote position, open to applicants in Brazil, +1 more country.

📋 Description

• Examine newly executed representation agreements to ensure they are complete and accurate.

• Classify matters by type of case, such as divorce, custody, prenup, and postnup.

• Assess newly opened matters prior to their transfer to the Legal team.

• Review historical matters and update records with necessary information.

• Confirm assignments to the appropriate attorneys or legal team members.

• Input and maintain case and matter details in Clio.

• Record and verify payment, deposit, and third-party payment details.

• Keep required third-party forms and supporting documentation up to date.

• Ensure that ongoing payment information is accurately captured.

• Identify any missing, inconsistent, or unclear information and seek clarification.

• Escalate issues to avoid the progression of incomplete information.

• Add or modify case subcategories and classifications as needed.

• Verify assignments, fields, and necessary inquiries.

• Follow up on discrepancies or incomplete historical matter information.

• Maintain professional communication via email, Microsoft Teams, and other internal channels.

• Ensure consistency and accuracy across both historical and newly opened matters.

• Regularly communicate with Sales and Legal teams regarding matter setup and required documentation.

⛳️ Requirements

• This position requires strong written English communication skills and is English-only.

• Previous experience as a legal assistant, legal administrative support, legal intake, case administration, data entry, records management, or in an administrative support role is preferred.

• While legal experience is advantageous, a strong background in administration and data management will also be taken into account.

• Must be comfortable working in a primarily administrative and data entry-focused environment.

• Ability to manage a high volume of matters while ensuring accuracy and organization.

• Must be comfortable reviewing records, spotting inconsistencies, and following up internally for clarification.

• Able to prioritize urgent new matter assignments while also progressing on longer-term administrative projects.

• Comfortable working independently with minimal supervision.

• Proficient in Clio, SharePoint, Microsoft Teams, and Microsoft Outlook.

• Exceptional attention to detail and accuracy is required.

• Strong organizational and time management skills are essential.

• Excellent written English and professional communication skills are necessary.

• Strong data entry and records management skills are required.

• Ability to identify missing, inconsistent, or unclear information.

• A proactive approach to addressing administrative gaps is essential.

• Strong prioritization skills with the ability to manage multiple matters at once.

• Comfortable asking clear and timely clarifying questions.

• Ability to adhere to established processes and maintain consistent data standards.

• Strong independent work ethic and effective workload management skills are crucial.

• Comfortable working with case management and administrative systems.

• Ability to work efficiently without sacrificing accuracy is essential.

🏝️ Benefits

• Remote job opportunity.

• Great Place to Work Certification workplace.