Junior Executive Assistant – CEO Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist the Founder and CEO in enhancing both professional and personal operations.

• Manage and optimize the CEO’s calendar and email inbox, which includes scheduling, dedicated focus time, follow-ups, priority flagging, and crafting appropriate responses on the CEO’s behalf.

• Ensure synchronization between professional and personal calendars.

• Utilize Notion or similar tools to track daily and weekly business and personal tasks.

• Oversee progress, set reminders, and guarantee accountability for initiatives, travel arrangements, and family logistics.

• Document, organize, and enhance company workflows and Standard Operating Procedures using Notion.

• Support internal systems for accountability, task tracking, and delegation across operations and team structures.

• Manage client billing setup, monthly invoices, commissions, and reimbursements.

• Ensure accurate and timely maintenance of digital financial records.

• Plan and coordinate flights, accommodations, conference registrations, and other travel logistics.

• Create and maintain an annual travel calendar for 8–9 industry events.

• Act as the primary communication link between the CEO, internal team, and external partners.

• Provide structured updates and summaries regarding priorities, progress, and deadlines.

• Assist with time-blocking and productivity systems.

⛳️ Requirements

• A minimum of 3 years of experience as an Executive Assistant, Operations Coordinator, or in a similar role supporting senior leadership.

• Exceptional written and verbal communication skills.

• Tech-savvy and comfortable working within digital ecosystems (Slack, Notion, Google Workspace, etc.).

• Strong organizational and prioritization skills.

• Demonstrated ability to manage sensitive information with confidentiality.

• Proactive, self-motivated, and excels in a dynamic environment with shifting needs.

• Experience handling both business and personal responsibilities for a founder or executive is advantageous.

• Basic knowledge of bookkeeping, reporting, or data entry is preferred.

• Reliable high-speed internet connection and a modern home office setup.

• Proficient in Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), and Todoist or similar task management platforms.

• Preferred communication methods include Slack (daily), Zoom (weekly check-ins), and email summaries.

🏝️ Benefits

• International experience

• Opportunity to work remotely from any location

• Supportive and collaborative team environment

• Learning and development opportunities

• Potential for performance bonuses

• Paid Time Off (PTO)

• Health Maintenance Organization (HMO) coverage after 3 months