IP Docket Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee designated shared mailboxes and associated docket requests.

• Process docket requests promptly in accordance with firm policies and procedures utilizing the firm's IP Business docketing software.

• Independently manage docketing for specified assignment groups across various offices and/or shared docketing mailboxes.

• Examine documents to accurately identify and docket all deadlines.

• Review filings with the USPTO and foreign entities, confirming accuracy through domestic and international agency websites as needed.

• Remove completed deadlines from the docket.

• Verify items that have been docketed and de-docketed, addressing any discrepancies.

• Ensure the accuracy of timekeepers assigned to specific matters.

• Create, review, and distribute precise matter reports.

• Respond to inquiries from timekeepers and staff regarding docketed dates and the rules and regulations of foreign and domestic agencies.

• Work collaboratively with the IP Docket Manager to enhance docketing best practices, policies, and procedures.

• Manage abandoned and transferred matters and support the onboarding of new portfolios.

• Assist the Docket Team with special projects as required.

• Stay updated on changes, procedures, and regulations within US and foreign filing entities.

• Report to the Senior IP Docket Manager and provide assistance to IP Docket Managers as directed.

⛳️ Requirements

• A 2-year degree or Paralegal Certificate is required.

• A 4-year degree in a related field is preferred.

• 3-5 years of experience in IP docketing is necessary.

• Proficiency in using IP docketing software, including PattsyWave, is required.

• Strong understanding of the patent and trademark prosecution process and IP business workflows.

• Proficient in Microsoft Office, Excel, Adobe products, and conducting internet research.

• Ability to prepare, export, edit, filter, sort, search, and reformat extensive spreadsheets in Excel.

• Strong attention to detail, analytical skills, and resourcefulness are essential.

• Capability to adapt to changes and manage competing priorities in a fast-paced environment.

• A cover letter and resume are required for application.

• Applications are limited to principal applicants only.

🏝️ Benefits

• Medical and dental coverage.

• Life insurance.

• Short-term and long-term disability insurance.

• Pre-tax flexible spending account for certain medical and dependent care expenses.

• Employee assistance program.

• Paid Time Off.

• Paid holidays.

• Eligibility to participate in a retirement plan program after meeting requirements.

• Opportunities for discretionary bonuses based on individual and firm performance.

• Reasonable accommodations available for individuals with disabilities.