HR & Recruiting Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the entire employee lifecycle, which includes managing offer paperwork, conducting background checks, requesting equipment and system access, processing exits, and preparing final documentation.

• Act as the primary contact for employee inquiries regarding benefits, leave, and payroll; facilitate enrollments, life event modifications, and payroll entries with the PEO while addressing discrepancies as needed.

• Monitor region-specific requirements for a globally dispersed remote workforce and alert the HR Manager to any changes.

• Address routine employee requests and escalate sensitive issues when necessary.

• Assist in the complete hiring process, from collaborating with hiring managers on job descriptions to posting, screening, extending offers, and managing pre-employment procedures.

• Identify and attract candidates through job boards, LinkedIn, referrals, and talent pipelines.

• Arrange interviews across different time zones, prepare interview kits and scorecards, and collect feedback from hiring managers.

• Maintain the ATS with accuracy and timeliness, ensuring prompt communication with candidates.

• Assign and monitor compliance training, policy acknowledgments, and certifications.

• Generate HR reports, identify process inefficiencies, and propose and implement enhancements and templates.

• Manage employee data with confidentiality, adhering to company privacy and information security policies.

⛳️ Requirements

• A Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.

• A minimum of 2 years' experience that combines recruiting (sourcing, screening, coordination) with HR administration or HR operations, ideally within a remote or professional services context.

• Familiarity with U.S. employment laws and practices (FLSA, FMLA, ADA, Title VII, I-9, COBRA) and an understanding of multi-state variations.

• Practical experience with an ATS (preferably Workable) and HRIS, PEO, or payroll systems, along with strong Excel proficiency.

• Outstanding written and verbal communication skills in both English and Spanish; exceptional attention to detail, organization, and the ability to manage multiple priorities independently.

• Demonstrated capacity to handle confidential information with integrity and sound judgment.

• Experience in recruiting technical, cybersecurity, or sales talent.

• Background in compliance, audit, or other regulated environments (SOC 2, ISO 27001, CMMC).

• Acquaintance with tools such as Deel, Jira, Workable, LinkedIn, or similar platforms.

🏝️ Benefits

• Fully remote work setup with flexibility.

• Competitive salary and the possibility of performance-based incentives.

• Health benefits and a retirement plan, contingent on eligibility criteria.

• Paid time off and recognized holidays.

• Opportunities for professional development and a clear pathway for growth within HR and talent acquisition.