HR Generalist

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of benefits enrollment for new hires and manage annual open enrollment processes.

• Act as the primary liaison with the benefits broker.

• Reconcile benefit enrollments with carrier billing and address any discrepancies.

• Provide solutions to benefit-related inquiries and exceptions.

• Oversee COBRA notifications and manage continuation coverage enrollments.

• Administer supplemental employee engagement initiatives and perks programs.

• Keep an audit-ready record of payroll-impacting changes and submit it to Finance prior to each payroll cycle.

• Collaborate with Finance to ensure payroll data accuracy and resolve any discrepancies.

• Assist in establishing new payroll tax accounts when hiring in new states.

• Maintain compensation reporting tools and identify any pay equity concerns.

• Cross-train in payroll processing to provide backup support as needed.

• Ensure accurate employee and personnel data management across Paychex, Flock, Breezy, and related systems.

• Serve as the internal contact for HR system inquiries and assist with ATS administration.

• Develop and execute custom reports in Paychex and enhance HR processes.

• Keep HR playbooks and documentation up to date.

• Oversee the annual performance review process and conduct workforce surveys.

• Assist in transitioning and training new HR team members.

• Cross-train on core processes to maintain team continuity.

• Manage compliance filings related to employment, including ACA, EEO-1, and Form 5500.

• Lead the annual handbook review process and Gaggle Compliance Month.

• Establish and maintain the multi-state contractor classification framework.

• Address contractor classification challenges.

• Act as the main point of contact for employee relations issues.

• Guide managers through routine performance and conduct discussions.

• Support workplace investigations alongside HR leadership and document findings.

• Assist managers in consistently applying HR policies.

⛳️ Requirements

• Minimum of 4 years of experience in an HR generalist or HR operations role, including benefits administration and payroll data management.

• PHR (HRCI) or SHRM-CP certification required.

• Bachelor's degree in HR, business, or a related field, or equivalent practical experience.

• Practical experience with a full-service payroll/HRIS platform.

• Familiarity with Paychex Flex is preferred.

• Strong understanding of multi-state compliance for employee and contractor workforces.

• Proficient in creating and extracting custom reports from a complex HRIS platform.

• Preferred: Experience with Flock, Breezy, or a similar HRIS/ATS platform.

• Preferred: Previous experience supporting a remote or distributed team.

• Preferred: Notary Public commission, or willingness to acquire one.

• Ability to work autonomously and take full ownership of responsibilities without close supervision.

• Detail-oriented mindset to ensure precision and accuracy.

• Proactive in identifying tasks and opportunities for process enhancements.

• Capability to efficiently and consistently complete tasks.

• Self-motivated learner for new systems and processes.

🏝️ Benefits

• Remote-first company; our team collaborates across all 50 US states.

• PPO and HDHP health insurance options through BCBS of Illinois, including coverage for fertility treatments (IVF), virtual consultations, and mental health resources.

• Dental insurance, including orthodontic services, provided through Guardian.

• Vision insurance available through BCBS/EyeMed.

• HSA, FSA, LPFSA, and DCFSA options are offered.

• Annual company contribution of $500.

• 401(k) plan with immediate vesting and a 4% company match with each paycheck.

• Employee Assistance Program via Paychex and Guardian, offering financial and legal support.

• Flexible paid time off (PTO) policy.

• Generous paid leave plans, encompassing 100% to 70% pay for up to 90 days.

• Pet Insurance Discount Program available.

• Programs to recognize team achievements.

• Holiday gifts and bonuses provided.

• Raffles and fantasy football leagues offered.