HR Coordinator

This is a fully remote position, open to applicants in India.

📋 Description

• Oversee daily HR operations for Black & Grey and Managed HR Services clients

• Ensure the accurate and confidential maintenance of employee records, HR files, databases, and client documentation

• Organize the HR document repository with effective filing, naming conventions, and version control

• Create and manage HR templates, forms, letters, checklists, trackers, SOPs, and standard documentation

• Assist in the recruitment process from job postings and CV screening to interview scheduling, candidate communication, follow-ups, and recruitment tracking

• Manage employee lifecycle processes including onboarding, documentation, attendance, leave, probation, renewals, payroll inputs, and offboarding

• Aid in drafting, updating, and implementing HR policies, procedures, SOPs, workflows, and RACI matrices

• Facilitate performance management and other HR cycles

• Monitor tasks, deadlines, client deliverables, and pending actions

• Follow up with employees, managers, candidates, clients, and other stakeholders

• Generate HR dashboards, trackers, management reports, and conduct basic HR research

• Coordinate approved communications for employees, clients, and the business

• Provide regular updates on progress to the Director

• Identify and report on delays, dependencies, risks, documentation gaps, and process issues

• Offer administrative and coordination support across HR projects, client assignments, and other business needs

• Manage confidential employee, client, and company information with utmost discretion

⛳️ Requirements

• 2–4 years of experience in HR coordination, HR operations, or a similar execution-focused position

• Excellent organizational skills and a commitment to follow-through

• Capacity to take ownership of tasks from initiation to completion without constant oversight

• Strong written and verbal English communication skills with a professional tone

• Ability to juggle multiple priorities, deadlines, and stakeholders effectively

• Keen attention to detail, especially regarding documentation, records, and HR data

• Proficient in proofreading documents and communications carefully before distribution

• Comfortable working independently in a fully remote setting

• Strong sense of accountability, responsiveness, and reliability

• Ability to manage confidential employee and client information with discretion

• Proficient in working with HR documentation, trackers, spreadsheets, and business tools

• Skilled in Microsoft Excel, Word, and PowerPoint

• Capable of communicating progress clearly without waiting for prompts for updates

• Open to receiving feedback and making revisions as needed

• Able to operate within established processes, accountability structures, and RACI frameworks

• Eagerness to learn and adapt to various client requirements, industries, and HR processes

• Experience with Power BI and/or AI tools for reporting, analysis, documentation, or enhancing productivity

• Familiarity with HR systems / HRIS platforms, including Zoho

• Knowledge of UAE/GCC HR practices or experience working with organizations in the GCC

• Background in outsourced HR, HR consulting, managed HR services, or a client-services environment

• Experience working across multiple organizations or clients simultaneously

🏝️ Benefits

• Full-time remote work

• Opportunities for growth through exposure to various organizations, industries, clients, and HR areas

• Chance to gain practical experience in HR operations, people advisory, and outsourced HR delivery