HR Administrator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Assist the Staffing Coordinator with everyday administrative duties associated with staff scheduling, placements, coverage, and overall staffing operations.

• Maintain task lists, action items, deadlines, follow-ups, staffing documentation, schedules, and records.

• Review outstanding work, provide progress updates, and ensure that delegated tasks are completed.

• Prepare, organize, file, and maintain personnel files, HR records, onboarding paperwork, certifications, licenses, compliance documents, and employee records.

• Monitor expiring certifications, licenses, and required documents; send renewal reminders and follow up prior to deadlines.

• Assist with onboarding by verifying that new-hire documentation is complete and accurately filed.

• Ensure HR systems, CRM platforms, HRIS systems, and spreadsheets are updated promptly and accurately.

• Manage confidential employee and candidate information with discretion and professionalism.

• Follow up with staff, candidates, vendors, and internal team members regarding outstanding tasks, documents, compliance requirements, deadlines, and action items.

• Highlight stalled, overdue, incomplete, or at-risk tasks, documentation, and processes to the Staffing Coordinator.

• Adhere to established checklists, processes, and procedures for routine administrative tasks.

• Propose practical process improvements as you become more familiar with the role.

• Communicate clearly and professionally with staff, candidates, vendors, and internal team members.

• Provide updates on outstanding, at-risk, completed, or pending action items.

• Aid in coordinating between recruitment, scheduling, HR, and operations teams.

• Help ensure smooth administrative handovers between departments.

⛳️ Requirements

• Strong administrative and organizational abilities.

• Comfortable managing checklists, schedules, trackers, and document sets accurately.

• Highly detail-oriented with a natural inclination to double-check and a reluctance to leave tasks unverified or incomplete.

• Reliable, responsible, and capable of consistently following through on assigned tasks.

• Coachable and willing to follow directions, ask questions when uncertain, and apply feedback.

• Good written and verbal communication skills.

• Comfortable coordinating professionally with staff, candidates, and internal teams.

• Able to prioritize tasks and manage multiple administrative responsibilities effectively.

• Comfortable learning new systems and technologies, including CRM, ATS, HRIS platforms, and spreadsheets.

• Strong sense of discretion and professionalism when handling confidential staff and candidate information.

• No prior HR or staffing experience is necessary.

• Previous experience or exposure to administration, office support, customer service, coordination, or data entry would be advantageous.

• Internships or academic coursework in HR, business administration, or a related field are beneficial but not mandatory.

• Comprehensive training will be provided on internal systems, processes, and responsibilities.

🏝️ Benefits

• Opportunity for professional development and training.

• Collaborative and supportive work environment.

• Potential for growth within the organization.