HR Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the initial point of contact for employee inquiries, delivering quick and accurate responses while directing complex questions appropriately.

• Assist with the management of documents, including filing, scanning, and organizing HR and personnel files.

• Help with data entry, maintaining records, and generating reports within the Paylocity HRIS system.

• Contribute to employee wellness programs, such as Calm app enrollments, communications, and usage tracking.

• Aid in benefits administration and address routine employee inquiries.

• Handle login and password resets for employee platforms.

• Conduct regular data audits, identifying missing fields, duplicate entries, and inconsistencies.

• Assist with the logistics of open enrollment, including communications, tracking, and follow-up actions.

• Dispatch reminders for timecard and payroll deadlines while monitoring completion.

• Prepare employment verifications and standard letters using established templates.

• Maintain HR trackers, checklists, and calendars.

• Coordinate interview schedules, send calendar invitations and confirmations, and set up video conferencing links.

• Oversee the interview calendar and tracker.

• Create onboarding pages for new hires and arrange HR welcome and BAI training calls.

• Monitor policy acknowledgments and mandatory notices, reporting any outstanding items.

• Manage employee and candidate information with the utmost confidentiality.

• Perform additional administrative tasks as assigned by the HR department.

⛳️ Requirements

• Preferred 1-3 years of experience in an HR or administrative support role.

• A high school diploma is mandatory.

• An Associate's or Bachelor's degree in HR, Business, or a relevant field is preferred.

• Possess sound judgment regarding what issues to address directly and what to escalate, with a willingness to ask questions early rather than make assumptions.

• Strong organizational abilities and meticulous attention to detail.

• Capacity to manage confidential and sensitive information discreetly.

• Excellent written and verbal communication skills are essential.

• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is required.

• Experience with Paylocity or other HRIS platforms is strongly preferred.

• Comfortable juggling multiple priorities in a dynamic, fast-paced environment.

🏝️ Benefits

• Medical, Dental, and Vision Insurance.

• 401k plan with a 4% company match.

• 10 vacation days annually.

• 6 days of paid sick leave.

• 6 paid holidays, including 1 floating holiday from the Approved HFD Holiday List.

• An EPIC company culture.