HR Administration – Team Lead

This is a fully remote position, open to applicants in Poland, +1 more country.

📋 Description

• Spearhead and manage the team's employment operations, establishing priorities while ensuring accuracy, timeliness, and thorough documentation.

• Review and enhance existing processes, pinpointing gaps and opportunities for improvement, and executing practical changes to bolster efficiency, consistency, and control.

• Supervise contract administration from initial preparation and execution through updates and offboarding related to service agreements, EOR contracts, and employment contracts.

• Manage employment-related relocation processes.

• Oversee payroll inputs and recurring employment processes, including time and absence records, timesheets, leave balances, and employee lifecycle modifications.

• Ensure that employment records, documentation, and HR system data are precise and current.

• Coordinate employment operations across various countries and legal entities, collaborating with external providers regarding local requirements and employee changes.

• Provide guidance to employees and internal teams on employment arrangements, processes, policies, systems, and documentation.

• Assist the team in navigating complex cases and inquiries that necessitate investigation, clarification, or approval.

⛳️ Requirements

• A minimum of 4 years of experience in HR Operations, Employment Operations, payroll administration, or a related area.

• At least 1–2 years of experience in a leadership role or coordinating operational processes.

• Practical understanding of employment contracts, EOR contracts, and service agreements, including the distinctions in their administration.

• Experience in coordinating employment processes across multiple countries or legal entities, including collaboration with external providers.

• Proven track record of enhancing operational processes, with the ability to identify issues, prioritize modifications, and ensure successful implementation.

• Familiarity with HRIS and ERP systems.

• Strong organizational skills and meticulous attention to detail, with confidence in managing recurring deadlines and sensitive documentation.

• Excellent communication skills with the capability to guide colleagues, clarify processes, and thoughtfully address complex cases.

• Confidence in working cross-functionally with Finance, employees, contractors, managers, and external providers.

• Proficient in professional English and Russian for daily written and verbal communication.

• Basic Excel skills, including the use of lookup functions (e.g., VLOOKUP or XLOOKUP).

• Experience with HiBob and 1C is a plus.

🏝️ Benefits

• Private health insurance.

• Sports benefits.

• Comprehensive Mental Health Program.

• Free English lessons (online).

• Local language courses.

• Paid time off.

• Maternity leave support.

• Referral program rewards.

• Opportunities for upskilling, participation in internal workshops, professional conferences, and corporate events.