Healthcare Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver daily administrative assistance to executives, which includes managing calendars, scheduling appointments, handling email communications, and coordinating travel arrangements.

• Create meeting agendas, take detailed notes, and monitor the completion of action items.

• Develop, document, and uphold internal systems, workflows, and filing structures.

• Collaborate with internal teams and external partners to ensure projects remain on schedule.

• Analyze, interpret, and summarize healthcare regulations, policy updates, and industry guidelines, including HIPAA, CMS regulations, and state-specific requirements.

• Research healthcare trends, competitor activities, and operational best practices.

• Identify and flag any regulatory changes or risks that could impact operations.

• Keep organized records of policies, compliance documentation, and research outcomes.

• Utilize Claude on a daily basis to draft documents, summarize research, analyze data, and automate repetitive tasks.

• Compose effective prompts and establish repeatable AI workflows that enhance team productivity.

• Review and verify AI-generated outputs for accuracy prior to dissemination.

• Oversee social media accounts, including content planning, scheduling, posting, and community engagement.

• Write and publish accurate, professional, and compliant healthcare-related content.

• Monitor basic performance metrics and report on effective strategies.

⛳️ Requirements

• Proven experience in roles such as Executive Assistant, Virtual Assistant, Operations Coordinator, or similar positions.

• Demonstrated expertise in using Claude or comparable AI tools within a professional environment.

• Experience in managing social media accounts for businesses or brands.

• Proficiency in reading, understanding, and summarizing healthcare regulations and technical documentation.

• Strong research skills with a focus on accuracy and attention to detail.

• Excellent written and verbal communication skills in English.

• Exceptional organizational abilities and capacity to create and maintain systems.

• Familiarity with tools like Google Workspace or Microsoft 365, project management platforms (Asana, Trello, Notion, or similar), and scheduling applications.

• A reliable internet connection and a quiet, professional remote workspace.

• Capability to work within the EST time zone.

• Discretion when handling confidential and sensitive information.

• Proactive approach and ability to work independently with minimal supervision.

• Strong prioritization and time management skills.

• Flexibility and enthusiasm for learning new tools.

• Sound judgment and professionalism in all communications.

• Previous experience in the healthcare, health-tech, or regulated industries is a plus.

• Knowledge of HIPAA and healthcare privacy standards is advantageous.

• Experience with social media scheduling tools (Buffer, Hootsuite, Later) and design platforms (Canva) is preferred.

• Background in supporting C-level executives or founders is a plus.

🏝️ Benefits

• Flexibility for remote work.

• Options for part-time or full-time engagement based on candidate availability and business requirements.

• Opportunity to collaborate closely with leadership in the healthcare sector.