Grants Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the preparation and submission of grant proposals, renewals, and amendments.

• Aid in drafting and revising proposal narratives, work plans, and accompanying materials in collaboration with program and finance teams.

• Ensure that application materials comply with funder formatting, submission, and regulatory requirements.

• Maintain precise grant files and records in internal tracking systems.

• Monitor grant deliverables, milestones, and reporting deadlines effectively.

• Support adherence to federal regulations, including 2 CFR Part 200 and 45 CFR Part 75.

• Assist in gathering data and documentation for audits, financial reviews, and compliance checks.

• Prepare and monitor vendor contracts, consultant agreements, and subrecipient documentation.

• Help ensure that procurements are in alignment with internal policies and federal mandates.

• Coordinate with internal teams and external partners regarding procurement and contract documentation.

• Collaborate with Finance, Legal, and Program teams on grant budgets, reporting, and documentation.

• Participate in weekly meetings with the Grants Manager.

• Contribute to the enhancement of processes and documentation improvements within grants management.

⛳️ Requirements

• A Bachelor’s degree is preferred; relevant experience will be taken into account.

• Over 5 years of experience in federal grant administration support.

• Familiarity with the federal grant lifecycle and related reporting processes.

• Basic understanding of 45 CFR Part 75 and 2 CFR Part 200.

• Strong organizational abilities and meticulous attention to detail.

• Exceptional written and verbal communication skills.

• Capability to juggle multiple priorities and meet deadlines.

• Professional demeanor, collaborative spirit, and high emotional intelligence.

• A keen interest in mental health or the nonprofit sector is preferred.

• Some experience or familiarity with procurement/contracts is advantageous.

• Must be able to remain in a stationary position for approximately 50% of the time.

• Frequently engages in communication via video calls and email with both internal and external partners.

🏝️ Benefits

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Supplemental income insurance.

• Employer-paid disability insurance.

• Employer-paid life insurance.

• Pre-tax FSA for medical and dependent care.

• 401(k) available.

• DEIB training and workshops on grants management.