Grants Manager

This is a fully remote position, open to applicants in Tennessee.

📋 Description

• Perform both pre- and post-award activities for a designated faculty portfolio within the College of Connected Computing.

• Offer policy guidance and support in proposal development, administrative documentation, sponsor-required certifications and representations, as well as compliance mandates.

• Create budgets, Principal Investigator checklists, and timelines for proposal submissions.

• Collaborate with Principal Investigators, external partners, and central administrative offices to ensure that applications comply with university, school, and sponsor standards.

• Identify and address issues related to proposal preparation and submission.

• Confirm that school-level approvals are included in proposal attachments.

• Manage application submissions and adhere to deadlines.

• Address inquiries and requests from sponsors.

• Analyze and interpret intricate grant and contract specifications, guidelines, and regulations.

• Serve as a liaison with central administrative offices and external organizations to facilitate award management.

• Monitor, assess, and manage budgets, expenditures, and award compliance.

• Generate budget reconciliation and forecasting reports and meet with faculty to discuss financial circumstances.

• Ensure adherence to effort reporting and financial and progress reporting requirements.

• Assist with annual and final sponsor progress reports.

• Collaborate with sponsors regarding prior approvals, extensions, budget modifications, and general inquiries.

• Facilitate the setup of outgoing subawards and oversee invoice approvals.

• Coordinate the review of incoming contract agreements.

• Provide interim account setups and courtesy extensions.

• Oversee payroll functions as a Human Capital Management Costing Specialist.

• Complete journal entries and conduct grant closeouts.

• Assist with rate setting and implementation for PI/Faculty Service Centers.

• Engage in training related to research administration and financial operations.

• Share best practices and develop tools and resources.

• Report to the Senior Grants Manager; no supervisory responsibilities.

⛳️ Requirements

• Bachelor’s degree, ideally in finance, accounting, business, or a related discipline.

• A minimum of 3 years of experience in pre- and post-award management (both federal and non-federal) is required; a combination of education and experience may be acceptable.

• Strong skills in administrative support.

• Exceptional organizational and time management abilities.

• Excellent written and verbal communication skills.

• Remarkable attention to detail.

• Problem-solving capabilities with the ability to thrive in a fast-paced environment and manage competing deadlines.

• Intermediate proficiency in Microsoft Excel.

• Experience collaborating with faculty on complex awards and familiarity with a diverse range of sponsors.

• Advanced understanding of research compliance and sponsor-specific regulations.

• Familiarity with the Vanderbilt University grants management ecosystem.

🏝️ Benefits

• Equal opportunity employment.

• Opportunities for professional growth and learning.

• Training in institutional and College-wide research administration/financial operations.

• Opportunities to share best practices and create new tools and resources.