Grants and Contracts Administrator

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Oversee and manage a designated portfolio of intricate grants and contracts.

• Support faculty and principal investigators in the development, preparation, and submission of grant and contract proposals.

• Ensure that applications and contracts comply with agency and university guidelines, deadlines, and published schedules.

• Create budgets and budget justifications, while reviewing budgets for inconsistencies and accuracy.

• Prepare, coordinate, and review elements of proposals including biosketches, justifications, and facilities and resources.

• Provide guidance to faculty and principal investigators regarding administrative requirements and budget modifications.

• Monitor adherence to agency and university regulations, and review sponsored projects via the Sponsored Projects System.

• Manage assigned projects and financial portfolios throughout the post-award lifecycle.

• Reconcile monthly budget reports and process cost transfers and budget adjustments.

• Establish financial and reporting requirements for sub-recipients and coordinate sub-agreements with the Office of Research Administration.

• Oversee reporting, compliance, patient-care expense charging, overdrafts, revenue recording, and project closeout.

• Maintain financial records in accordance with institutional retention policies.

• Develop project management plans and ensure adherence to standard operating procedures for sponsor payments.

• Apply federal and university regulations to manage effort for individuals compensated from sponsored awards.

• Submit reports to leadership in grants and contracts or business administration as requested.

⛳️ Requirements

• A Bachelor's degree is required.

• Candidates with a Bachelor's or Master's degree in a directly related field are not required to have prior experience.

• Successful completion of required Duke training courses within the initial six months of employment is necessary.

• Participation in the Research Administration Academy training is expected; completion within 12 months for employees hired without RAA training.

• Certification(s) must be maintained through continuing education requirements.

• Ability to analyze data and draw conclusions.

• Willingness to adapt to evolving technologies related to grants and contracts management.

• Proficient in computer usage and a strong working knowledge of the MS Office Suite, including Word, Access, Excel, and PowerPoint.

• Capable of communicating effectively, both verbally and in writing, across all organizational levels.

• Ability to manage and prioritize multiple projects and tasks simultaneously.

• Competence in creating verbal and written reports.

• Understanding of federal regulations pertaining to research grants and contracts.

• Familiarity with Duke University’s grant and contract policies, procedures, processes, systems, and offices.

• Capability to apply federal and university regulations to effort allocation and federally funded project costing.

• Experience with or capability to perform necessary functions in SPS, R3, grants.duke, and SES.

• Understanding of financial processes, controls, and reconciliation.

• Candidates must reside in a state approved for remote work.

🏝️ Benefits

• Comprehensive medical and dental care offerings.

• Generous retirement plans.

• Family-friendly programs and cultural initiatives.

• Opportunities for continuing education and professional development through the Research Administration Academy and related training.