Grants and Contracts Administrator

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Collaborate with Principal Investigators to develop, prepare, review, and submit proposals for grants and contracts.

• Construct and justify proposal budgets that meet sponsor guidelines and university standards.

• Evaluate proposal elements for thoroughness and precision.

• Ensure adherence to sponsor, federal, and institutional requirements prior to submission.

• Track proposal timelines and assist investigators through submission milestones and approval processes.

• Oversee a portfolio of sponsored awards from account initiation to project completion.

• Track project expenditures, assess financial activities, and identify possible issues or compliance risks.

• Reconcile monthly financial statements and facilitate necessary corrections and modifications.

• Prepare cost transfers, budget revision requests, and award alterations.

• Supervise project spending, cost-sharing obligations, overdrafts, and revenue acknowledgment.

• Ensure compliance with sponsor, federal, and university regulations.

• Keep track of reporting obligations and deadlines throughout the award lifecycle.

• Apply effort allocation and costing principles to federally funded initiatives.

• Generate financial and administrative reports for investigators, department leadership, and university stakeholders.

• Maintain precise financial and administrative documentation.

• Coordinate financial and reporting requirements with subrecipients.

• Facilitate the issuance, oversight, reconciliation, and closure of subawards.

• Review financial and technical reports submitted by partner organizations.

• Counsel faculty and research teams on sponsored research policies, procedures, and optimal practices.

• Develop project management strategies and support tools.

• Address operational and financial challenges while providing excellent customer service.

• Collaborate with university offices to enhance project execution and research administration functions.

⛳️ Requirements

• A Bachelor's degree in a relevant field or an equivalent combination of education and experience.

• Excellent analytical, organizational, and communication skills.

• Capability to manage multiple projects and conflicting deadlines concurrently.

• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.

• Ability to interpret financial and operational data and derive significant insights.

• Strong written and verbal communication abilities, with the capacity to work effectively across all organizational levels.

• Willingness to learn and apply sponsor regulations, university policies, and best practices in research administration.

• Successful completion of Duke Research Administration Academy (RAA) training within stipulated timeframes.

• Successful completion of mandatory Duke Financial Services and Research Administration courses, including Sponsored Research Reporting and Basic Compliance training.

• Ability to fulfill continuing education obligations related to required certifications and training programs.

• Experience with, or willingness to learn, systems such as SPS, SAP, Grants.Duke, and SES.

🏝️ Benefits

• Comprehensive medical and dental care programs.

• Generous retirement benefits.

• Family-friendly and cultural initiatives.