Grants Administrator

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee the daily administration of state, county, federal, and pass-through grant awards.

• Maintain compliance calendars for grants and ensure that all reporting and submission deadlines are adhered to.

• Analyze grant agreements, amendments, and funding stipulations, translating them into actionable procedures.

• Ensure that activities funded by grants, including staffing and expenditures, comply with allowable cost regulations as well as federal and state requirements.

• Monitor performance metrics, deliverables, and compliance obligations.

• Keep thorough, audit-ready files and documentation related to grants.

• Prepare and submit precise programmatic and fiscal reports.

• Gather, validate, and reconcile data from various program locations and stakeholders.

• Maintain necessary information within funder and state reporting systems.

• Organize monitoring visits, desk audits, site reviews, and corrective action plans.

• Assist with the renewal, modification, extension, and closeout of grants.

• Collaborate with accounting teams to oversee budgets, expenditures, reimbursements, and the utilization of grant funds.

• Reconcile expenditures against approved budgets and identify any variances or compliance risks.

• Aid in invoicing, reimbursement submissions, and tracking of payments.

• Monitor grant spending rates and recommend adjustments to budgets as needed.

• Foster relationships with funding agencies, contract managers, and public officials.

• Address requests for documentation and information related to grants.

• Stay updated on policy changes and communicate any updates to affected teams.

• Represent the organization at meetings, training sessions, and events related to funders and grantees.

• Collaborate with program leadership, site personnel, and grant-funded field staff to ensure that activities required by grants are completed and documented.

• Train internal staff on grant documentation, data collection, and reporting obligations.

• Work with grant writing teams to transition newly awarded grants into active administration.

• Act as the internal resource regarding grant requirements and permissible use of funds.

• Provide leadership with updates on compliance, deadlines, budgets, and associated risks.

⛳️ Requirements

• Bachelor’s degree in public administration, business, health administration, accounting, or a similar field.

• A minimum of three years of experience in grant administration, contract compliance, or management of government-funded programs.

• Proven experience in preparing grant reports, tracking deliverables, and maintaining documentation that is audit-ready.

• Solid understanding of grant budgets and cost allowability principles.

• Proficient in advanced Excel functionalities.

• Preferred experience in administering SAMHSA-funded awards or SOR grants.

• Familiarity with California state or county grant programs, particularly those funded by DHCS, is preferred.

• Background in behavioral health, substance use disorder treatment, or healthcare is preferred.

• Knowledge of 2 CFR Part 200 and single audit requirements is a plus.

• Grants management certification, such as the Certified Grants Management Specialist credential, is preferred.

• A valid driver's license is required.

🏝️ Benefits

• Comprehensive benefits package.

• Paid Time Off.

• Opportunities for professional development.

• Flexible work environment with options for remote work.

• Occasional travel required.

• Significant opportunity to make a meaningful impact in supporting behavioral health and addiction treatment services.

• Chance to work independently while closely collaborating with leadership, program teams, and funding agencies.