Grant Operations Administrator

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Deliver vital administrative assistance to ensure a seamless progression of grant applications from initial intake to final submission.

• Develop, revise, and sustain organized grant calendars for designated nonprofit clients.

• Track internal deadlines, incorporating a 7-day internal buffer.

• Access funder portals and application software to extract precise questions, word limits, formatting guidelines, and necessary attachments.

• Format extracted questions into standardized templates for Grant Writers.

• Establish client login credentials and basic profile details on external portal platforms.

• Accurately input completed, client-approved narrative content into funder portals.

• Compile, format, and attach supporting documents for nonprofits.

• Ensure every form field is filled out completely, with no placeholder text, highlights, or missing answers.

• Perform final proofreading and formatting checks for coherence and logical consistency.

• Verify that narrative responses correspond with portal fields and adhere to character and word limits.

• Identify technical discrepancies or missing information that could hinder submission.

• Execute final electronic grant submissions once all approvals are obtained.

• Document submissions, capture confirmation receipts, and update task statuses in AgentPro to initiate automated customer notifications.

⛳️ Requirements

• 0–2 years of experience in administrative, operations, or data entry positions.

• Recent graduates with solid organizational skills are encouraged to apply.

• Outstanding accuracy in data entry, copy-pasting, and proofreading.

• A keen eye for detecting formatting errors, broken links, or incomplete fields.

• Capability to handle multiple deadlines, maintain calendars, and work proactively to prevent last-minute delays.

• Proficiency in navigating new software platforms, web portals, forms, and cloud-based databases (e.g., Notion, Google Workspace, CRMs).

• Strong foundational written English skills.

• No previous grant writing experience necessary.

🏝️ Benefits

• Salary reviews and share options that integrate you into our growth and allow you to share in the company’s success.

• Goodstack’s Workplace Giving.

• Private Health Insurance.

• Complimentary lunch on Tuesdays, courtesy of Goodstack.

• $300 annual budget to brighten your day.

• $1,200 annual budget for learning and development.

• Access to the Goodstack library.

• Paid time off to volunteer for nonprofit initiatives.

• Paid days to attend conferences.

• A paid day off on your birthday!

• 25 days of annual leave, in addition to paid public holidays.

• Paid sick leave.

• Paid wellness leave.

• Flexible working hours.

• Work-from-home budget upon joining.

• Ecologi Carbon Offsetting.