Grant Operations Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop, revise, and oversee organized grant calendars for designated nonprofit clients

• Track internal deadlines and buffers to ensure writers, administrators, and clients remain on schedule

• Access funder portals and application systems to retrieve questions, word limits, formatting guidelines, and necessary attachments

• Format the gathered questions into standardized templates for Grant Writers

• Establish client login details and basic profile information on external portals

• Accurately input client-approved narrative content into funder portals

• Collect, format, and attach supporting documents for nonprofits

• Check form fields, placeholders, highlights, and any missing responses

• Conduct final proofreading and formatting checks for consistency and logical progression

• Ensure narrative responses correspond with portal fields and adhere to character and word limits

• Identify technical discrepancies or absent information that may hinder submission

• Perform final electronic grant submissions following approvals

• Document completed submissions, capture confirmation receipts, and update AgentPro task statuses to initiate customer notifications

⛳️ Requirements

• 0–2 years of experience in administrative, operations, or data entry positions

• Outstanding accuracy in data entry, copy-pasting, and proofreading tasks

• Skill in identifying formatting issues, broken links, and incomplete fields

• Capacity to manage numerous deadlines and proactively maintain calendars

• Comfort with navigating software platforms, web portals, forms, and cloud-based databases such as Notion, Google Workspace, and CRMs

• Strong foundational written English skills

• Recent graduates with excellent organizational abilities are encouraged to apply

• Prior grant writing experience is not necessary

🏝️ Benefits

• No specific benefits or compensation extras stated in the posting