Government Contracts & Bid Manager

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Oversee federal procurement opportunities via SAM.gov, GSA eBuy, and pertinent agency portals.

• Discover opportunities on state, county, city, school district, and other local government procurement platforms.

• Utilize bid aggregation and intelligence platforms to streamline searches across various jurisdictions.

• Create and sustain saved searches, keywords, and relevant NAICS, PSC, and NIGP codes.

• Investigate historical government spending and contract awards to pinpoint potential buyers and forthcoming opportunities.

• Analyze RFQs, RFPs, IFBs, and other procurement notifications.

• Evaluate specifications, quantities, delivery requirements, eligibility criteria, deadlines, and evaluation methods.

• Assess supplier availability, pricing, lead times, licensing, insurance, and bonding prerequisites.

• Generate bid/no-bid recommendations based on costs, margins, risks, and delivery capabilities.

• Maintain a structured bid pipeline and calendar from opportunity identification to award.

• Prepare compliance matrices and checklists.

• Collaborate with suppliers and manufacturers to gather quotes, product specifications, and authorized-reseller documentation.

• Develop and compile proposal packages, including cover letters, technical responses, pricing schedules, and company information.

• Complete government forms, certifications, affidavits, and vendor documentation.

• Submit proposals through SAM.gov, procurement portals, email, or other necessary channels.

• Monitor solicitation amendments, respond to clarification requests, and participate in pre-bid conferences as needed.

• Ensure proposals are thorough, compliant, and submitted ahead of deadlines.

• Follow up on submitted bids, awards, and bid outcomes.

• Request feedback or debriefings on unsuccessful bids.

• Coordinate post-award needs, including contract reviews, insurance certificates, and performance or payment bonds.

• Manage product fulfillment and delivery with suppliers.

• Track contract performance, delivery timelines, invoicing, payments, renewals, and reporting obligations.

• Cultivate relationships with government contracting officers, procurement personnel, small-business liaisons, suppliers, and teaming partners.

• Administer and maintain SAM.gov registration, including UEI, CAGE code, NAICS/PSC codes, and representations and certifications.

• Keep the SBA Small Business profile updated and evaluate eligibility for small-business programs and set-asides.

• Register the company on relevant state and local procurement portals.

• Organize business licenses, state registrations, resale certificates, and tax-exemption documentation.

• Coordinate insurance requirements and certificates of insurance.

• Collaborate with insurance and surety brokers to establish bonding capacity.

• Stay informed about FAR, agency-specific regulations, and state and local procurement rules.

• Maintain an organized library of company documents, certifications, licenses, capability statements, and proposal templates.

• Provide regular updates on the pipeline, performance reports, and recommendations to company leadership.

• Monitor contract profitability and ensure awarded contracts align with projected margins.

⛳️ Requirements

• A minimum of 3 years of direct experience in identifying, preparing, and submitting government bids and proposals, with demonstrable contract award achievements.

• Extensive experience using SAM.gov, including entity registration, opportunity exploration, and proposal submissions.

• Proficiency in navigating state and local government procurement portals and managing vendor registrations across multiple jurisdictions.

• Solid understanding of federal procurement processes, including FAR fundamentals, RFQs, RFPs, IFBs, government set-asides, simplified acquisitions, and GSA purchasing.

• Knowledge of government contract requirements related to insurance, bonding, licensing, and certifications.

• Experience utilizing bid aggregation, procurement intelligence, or government contract research platforms.

• Capability to employ AI tools for opportunity research, solicitation evaluation, and proposal drafting while ensuring all requirements are met.

• Exceptional written English and professional communication abilities.

• Strong organizational skills with the capacity to manage multiple bids and competing deadlines.

• Proficient in Microsoft Word, Excel, Adobe Acrobat, and document management tools.

• Experience with government product supply or resale contracts, including supplier coordination and pricing (preferred).

• Familiarity with GSA Multiple Award Schedule (MAS), GSA Advantage, or state cooperative purchasing contracts (preferred).

• Knowledge of SBA small-business programs and state-level minority, women-owned, or other small-business certifications (preferred).

• Experience with Florida state and local procurement systems or other Southeast U.S. markets (preferred).

• Relevant training or certifications in government contracting, bid management, or proposal development, such as APMP, APEX Accelerator, or NCMA programs (preferred).

• Proficiency in Spanish is a plus.

🏝️ Benefits

• Remote work option.

• Flexible working hours and the autonomy to manage workload as an independent contractor.

• U.S. Eastern Time business hours.

• Independent contractor arrangement with responsibility for personal equipment, taxes, and benefits.