Global Meetings & Events Manager, Meeting Planning

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete strategy, planning, execution, and closure of assigned intricate, high-profile programs, including executive initiatives.

• Convert sponsor goals into actionable program plans, milestones, agendas, production specifications, run-of-show documents, communications, registration, travel necessities, and coordinated workstreams.

• Establish program ownership, set priorities, identify decision points, and develop contingency plans while managing multiple concurrent programs.

• Define objectives and success metrics, evaluate outcomes, and propose enhancements.

• Act as the main planning partner for sponsors, senior leaders, administrative partners, and key stakeholders.

• Provide guidance on meeting strategies, attendee experiences, timing, budget considerations, standards, and compliance requirements.

• Facilitate planning meetings and status updates, communicate decisions and progress, and escalate risks with suggested solutions.

• Collaborate with Corporate Affairs, Executive Teams, Commercial, IT, Global Security, Legal, Procurement, Finance, Facilities, and other internal partners.

• Manage the attendee experience, which includes invitations, communications, registration, travel arrangements, accommodations, hospitality, accessibility, and onsite service standards.

• Direct onsite operations encompassing registration, attendee services, production, transportation, food and beverage, and supplier delivery.

• Address escalated issues and implement contingency plans when necessary.

• Gather feedback and lead post-event evaluations.

• Formulate and oversee budgets and forecasts; track commitments, actuals, variances, and financial risks.

• Ensure adherence to GMM policies, approval protocols, and legal, privacy, and compliance requirements.

• Identify and address operational, financial, attendee, safety, and reputational risks.

• Review supplier scopes, contracts, deliverables, invoices, concessions, deposits, cancellation and attrition risks, payment tracking, and reconciliation.

• Manage registration strategy and governance, including data requirements, communications, reporting, and user experience.

• Evaluate registration sites, event applications, technology workflows, integrations, and reporting; coordinate testing and technical support.

• Maintain precise program records in Cvent.

• Assess approved event technology, AI tools, and automation solutions.

• Collaborate on venue requirements, sourcing, site selection, and stakeholder recommendations.

• Define supplier responsibilities and maintain accountability for supplier performance.

• Work with GMM, Procurement, and authorized signatories on contracts and obligations.

• Direct and prioritize the operational workstreams of the Senior Associate, offering guidance, coaching, quality reviews, and decisions.

• Communicate with the Senior Associate and Associate Director regarding status updates, workload, risks, milestones, and resource requirements.

• Enhance service quality, consistency, efficiency, and cost-effectiveness through reporting and feedback.

• Advocate for standard processes, templates, collaboration, and technological improvements.

⛳️ Requirements

• Bachelor’s degree in hospitality, business, communications, event management, or a related discipline; equivalent experience will be considered.

• 5+ years of experience in corporate or agency meeting or event planning, successfully delivering complex, high-visibility programs within a corporate setting.

• Proven experience managing budgets, forecasts, supplier scopes, invoice reviews, payment coordination, and post-event reconciliations.

• Proficient in Cvent and Microsoft Office, with familiarity in using registration and project management tools.

• Strong skills in cross-functional collaboration, stakeholder management, communication, organization, judgment, discretion, and problem-solving.

• Experience in providing daily direction, coaching, or oversight to planning colleagues.

• Capable of managing competing priorities and leading onsite execution in a dynamic environment.

• Willingness to travel approximately 30% for onsite event support, with occasional evening or weekend work based on program schedules.

• Preferred: Experience in life sciences or another regulated industry.

• Preferred: Familiarity with virtual and hybrid meeting platforms and attendee-facing event applications.

🏝️ Benefits

• Comprehensive employee benefits package.

• Retirement and Savings Plan with generous company contributions.

• Group medical, dental, and vision coverage.

• Life and disability insurance.

• Flexible spending accounts.

• Discretionary annual bonus program.

• Stock-based long-term incentives.

• Award-winning time-off plans.

• Flexible work models, including remote work arrangements where feasible.

• Career development opportunities.

• Work/life balance.