Events Coordinator

This is a fully remote position, open to applicants in Sweden.

📋 Description

• Facilitate the involvement of competitors and event participants, managing communications, visa letters, logistics, schedules, agendas, and FAQs regarding rules.

• Oversee event inventory and maintain supply lists.

• Assist with badge registration for stakeholders involved in the WCC.

• Aid in the scheduling and setup of competitions and overview activities.

• Organize social functions, including judge dinners, WCC parties, and staff gatherings.

• Collaborate with Stage Managers by providing checklists, orientation plans, schedules, volunteer lists, supply lists, and additional support.

• Assist in the production of scripts and the scheduling of audiovisual elements.

• Attend WCC events to coordinate the stage and its personnel.

• Support the live production and streaming of the World Coffee Championships.

• Address onsite issues and manage communications among WCC stakeholders.

• Participate in Judge Certification events as required.

• Aid in the recording of events, information collection, and updates for Competition Bodies.

• Keep records and provide administrative support for WCC programs, including Judge Certifications, Judge Skills Programs, WCC Judges, and WCC Representatives.

• Work together with the Education and Partnerships departments to uphold systems and tracking processes.

• Recognize potential challenges and implement solutions and alternative strategies.

• Foster effective relationships rooted in SCA values with staff and communities.

⛳️ Requirements

• Must be a team player with outstanding oral and written communication skills across various platforms.

• Ability to manage multiple priorities, organize tasks efficiently, and meet deadlines.

• Capacity to thrive in a fast-paced environment and perform well under pressure.

• Proficiency in organizational software, including Excel and other Microsoft applications (Airtable is an advantage).

• Enjoy working with diverse groups and cultures, adapting tone and content with respect to diversity.

• Strong attention to detail and a conscientious work ethic.

• Experience in the coffee industry and/or community involvement is highly preferred.

• Familiarity with competitions (Local, National, WCC is a plus).

• 1-2 years of experience in events administration, coordination, or operations.

• 1-2 years of direct customer service experience.

• Willingness to travel internationally from April to June, often traveling alone.

• Availability to attend meetings across various time zones.

• Ability to frequently lift and/or move items weighing over 50 pounds.

🏝️ Benefits

• Comprehensive experience in international event planning.

• Opportunity to collaborate with a vibrant international team.

• Engage with diverse communities worldwide.

• Experience in live event show production.

• Receive direct mentorship and feedback to refine your skills and enhance your experience.

• Flexible working schedule.

• Opportunities for international travel.