Event Planner

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee comprehensive meeting and incentive programs, both full-service and a la carte, from inception to execution.

• Act as the main point of contact for clients regarding events.

• Conduct discovery calls and engage with customers to ascertain their meeting requirements, objectives, and goals, including those of internal stakeholders.

• Suggest potential destinations and prepare RFPs through Cvent, aligned with program objectives, budget constraints, and spatial needs.

• Create precise documents and reports for clients and vendors.

• Negotiate and finalize contracts with hotels, venues, transportation services, DMCs, audio-visual providers, food and beverage vendors, optional activities, and other suppliers.

• Provide meeting owners and requesters with detailed summaries of terms, deadlines, costs, and deposits.

• Log budgets, expenses, savings, and contract executions in Cvent or relevant technologies.

• Travel to event sites as necessary while upholding a professional demeanor.

• Oversee program reconciliation, invoicing, accounts payable, and accounts receivable when necessary.

• Follow up to ensure prompt processing of payments and revenue reconciliation.

• Deliver outstanding client service, nurture relationships with meeting owners, offer professional recommendations, and secure repeat business.

• Accurately track time for project billing purposes.

• Undertake additional responsibilities as assigned.

⛳️ Requirements

• A high school diploma or equivalent is mandatory.

• At least five (5) years of experience in event or meeting planning is essential.

• A CMP and/or CMM certification is preferred.

• Uphold CTM’s core values: Connect, Evolve, and Deliver.

• Maintain professional, collaborative, and supportive interactions with employees, clients, suppliers, and vendors.

• Ability to work autonomously as well as collaboratively within a team.

• Exhibit appropriate and professional written and verbal communication skills.

• Proven ability to meet deadlines and manage multiple concurrent requests.

• Display creative and analytical thinking with robust problem-solving and consultative skills.

• Show composure under pressure and be a proactive contributor eager to learn.

• Proficient in Microsoft Office Suite.

• Ability to perform basic mathematical calculations.

• Capability to read and interpret information effectively.

• Strong attention to detail.

• Consistent and reliable attendance is required.

• Extensive knowledge of domestic and international destinations, hotel brands, and venues.

• General understanding of RFP processes, registration technologies, and online booking tools used in Events.

• Willingness to work evenings, weekends, and extended hours during peak periods.

🏝️ Benefits

• Company Paid Basic Life & AD&D Insurance

• Company Paid Short-Term Disability

• Voluntary Long-Term Disability Insurance

• Comprehensive Wellness Program with incentives to reduce medical insurance premiums.

• Additional options for Supplemental Life; Accident; Cancer; Critical Illness; Identity Theft Protection and Legal Coverage

• Three medical plan choices: High Deductible Health Plan, HMO plan (available in select states), and a Co-Pay medical plan.

• Health Savings Account (HSA) with company contributions and matching, based on enrollment in the HDHP medical plan.

• Flexible Spending Accounts

• Dependent Care Savings Account.

• Dental Insurance Plan

• Vision Insurance Plan

• 9 Company Paid Holidays, including the day after Thanksgiving.

• Generous paid time off for vacations and sick days.

• Employee Assistance Plan with access to Talk Space Therapy.

• Family Medical Leave

• Paid Parental Leave (4 weeks)

• Maternity benefits that include company-paid STD, along with Parental Leave (4 weeks) for recovery, bonding with the baby, and family time.

• Bereavement Leave

• 401(k) Retirement Plan with a substantial match per pay period.

• Student Loan Payment Match

• Flexible work arrangements, including onsite, hybrid, or fully virtual options depending on the role, location, and business needs.