General Secretariat Associate

This is a fully remote position, open to applicants in Belgium, +3 more countries.

📋 Description

• Serve as a primary liaison for the Board of Directors, Board Committees, and shareholders.

• Oversee the preparation and management of Board materials, governance documents, reports, and follow-up actions.

• Organize and facilitate Board, Committee, AGM, EGM, and shareholder meetings from initial planning to execution.

• Ensure the maintenance of precise governance records, corporate documents, action logs, and governance calendars.

• Assist with shareholder relations, director onboarding, Fit & Proper processes, and corporate governance initiatives.

• Contribute to strategic governance projects, such as capital increases and the enhancement of EPI's governance framework and processes.

• Collaborate with the Board of Directors, Board Committees, shareholders, Management Team, and cross-functional leaders throughout Europe.

• Report directly to the General Secretary.

⛳️ Requirements

• 3-5 years of professional experience in corporate governance, company secretariat, PMO, legal operations, or a related corporate function.

• Bachelor's or Master's degree in Law, Business Administration, Political Science, or a relevant field.

• Proficiency in English (CEFR C1 or C2).

• Knowledge of French, German, Dutch, or other European languages is advantageous.

• Capability to excel in a remote-first, multicultural setting.

• Strong organizational and project management skills.

• Exceptional attention to detail and a structured, process-oriented approach.

• Ability to handle sensitive and confidential information with discretion and professionalism.

• Strong stakeholder management skills and experience in coordinating across various functions and levels of seniority.

• Self-motivated, dependable, and comfortable operating independently in a fast-paced and dynamic environment.

• Experience supporting Boards of Directors, Executive Committees, or shareholder governance activities is a plus.

• Company secretariat experience within a corporate context is a nice-to-have.

• Background in financial services, payments, fintech, or other regulated industries is a nice-to-have.

🏝️ Benefits

• Remote-first culture with quarterly and annual all-staff in-person meetups.

• Opportunity to work from another EU country for up to 3 months each year.

• Competitive compensation package that includes salary and performance-related bonuses.

• Comprehensive benefits program.

• Learning & development budget: €5,000 training budget annually.

• Inclusive work environment.

• Chance to be part of a pan-European company.