Fuel Office Administrator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Document daily fuel receipts, transfers, sales, and inventory activities.

• Oversee fuel inventory levels at terminals, bulk plants, and customer sites.

• Reconcile inventory records and investigate any discrepancies.

• Aid in forecasting fuel demand and planning for resupply.

• Maintain documentation and testing records for fuel quality.

• Generate inventory and operational reports for management review.

• Provide administrative support, customer service, inventory control, dispatch coordination, and accounting assistance for fuel distribution operations.

• Coordinate logistics and keep accurate records in a northern operating environment.

• Engage with customers, suppliers, transportation providers, and field staff.

• Assist with fuel sales, deliveries, inventory oversight, regulatory documentation, and customer accounts.

• Contribute to the safe and reliable delivery of fuel throughout the Northwest Territories.

⛳️ Requirements

• High School Diploma or GED is required.

• A Diploma or Certificate in Business Administration, Office Administration, Accounting, Logistics, or a related field is preferred.

• A minimum of 2-5 years of administrative experience is necessary.

• Previous experience in fuel distribution, transportation, logistics, mining support services, aviation fuels, petroleum operations, or industrial operations is advantageous.

• Experience in northern or remote operations is preferred.

• Familiarity with ERP systems, fuel management software, or inventory management systems is a plus.

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams is required.

• Strong skills in data entry and recordkeeping.

• Knowledge of inventory control and reconciliation processes is essential.

• Basic understanding of accounting principles, invoicing, and accounts receivable.

• Excellent organizational and multitasking capabilities.

• Strong customer service and communication skills are necessary.

• Ability to work independently with minimal oversight.

• Capability to manage confidential business information.

• Strong problem-solving abilities and keen attention to detail.

🏝️ Benefits

• Competitive pay for U.S. hires.

• Incentive bonus plans available.

• Holiday pay provided.

• 401K matching offered.

• Medical, dental, and vision insurance coverage.

• Paid time off (PTO) is included.

• Reasonable accommodations for applicants with physical and/or mental disabilities.