Facilities Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop and manage spatial planning requirements in both corporate and branch offices.

• Organize, coordinate, and supervise the establishment and opening of new branches.

• Manage the planning, coordination, and execution of branch office relocations, expansions, and renovations.

• Perform post-implementation assessments on facilities projects.

• Enhance and support the efficiency of space utilization in branch offices.

• Create processes and maintain communication for facilities-related activities.

• Enforce brand standards during acquisitions, expansions, and renovations.

• Act as the main point of contact for the management of facility access systems.

• Oversee the storage of media assets.

• Document processes and procedures related to facilities.

• Coordinate and assist with projects designated by the Facilities Director.

• Manage budgets for facilities acquisition and projects.

• Estimate costs associated with facilities projects.

• Gather feedback from branch offices and formulate resolution plan recommendations for senior management's review.

• Serve as the liaison between Wealth Enhancement and building management at each site.

• Collaborate with vendors to ensure that work meets established standards.

• Develop and sustain relationships with vendors.

• Function as the purchasing agent with vendors.

• Oversee construction, installation of equipment, renovation, and redesign projects.

⛳️ Requirements

• PMP certification is preferred.

• Minimum of 3 years of experience in facilities planning or project management.

• Exceptional oral and written communication abilities.

• Strong organizational and problem-solving skills.

• Capability to prioritize tasks and manage projects, using judgment to achieve goals.

• Keen attention to detail.

• Proficient in leading and directing the work of others.

• Professional insight regarding design, construction, development, or installation; familiarity with relevant concepts, practices, and procedures.

• Experience in supervising construction, equipment installation, renovation, and redesign projects while adhering to timelines, costs, and contract requirements.

• Competence in providing recommendations to senior management regarding design modifications, equipment specifications, purchasing, and accounting procedures.

• Proficiency in Microsoft Office and other required software.

• Willingness to travel up to 40% of the time.

• Ability to stand or sit for extended periods, file documents in high or low cabinets, use the telephone, and operate computer systems.

🏝️ Benefits

• Opportunities for training and professional development.

• Comprehensive medical, dental, and vision coverage for full-time employees and their families.

• Health Savings Account (HSA) with employer contributions.

• Flexible Spending Accounts (FSA) for medical, dependent, and transit expenses.

• Life and AD&D insurance options, both employer-paid and voluntary.

• Employer-paid short-term and long-term disability and workers' compensation.

• 401k plan with matching contributions and profit-sharing.

• Access to wellness programs and resources.

• Voluntary benefits options, including pet insurance.

• 18 days of paid time off (PTO), accrued annually (25 PTO days after 4 years of service).

• 12 paid holidays each year (10 designated and 2 floating days).

• Paid parental leave and caregiver leave.

• Reimbursement for tuition, licensing, and other credentials upon meeting service requirements.

• Eligibility for annual bonuses.

• Fully remote position.