Facilities Coordinator

This is a fully remote position, open to applicants in North Carolina, +1 more state.

📋 Description

• Oversee daily facility operations, administrative tasks, and logistical support to ensure effective program delivery and client satisfaction.

• Handle scheduling, activity coordination, and communication with stakeholders across various teams, vendors, and client representatives.

• Assist in vendor management activities, including onboarding, compliance monitoring, documentation preparation, and service coordination.

• Generate and maintain daily, weekly, and program-level reports for internal leadership, clients, and operational stakeholders.

• Engage in cross-functional meetings by taking meeting notes, tracking action items, escalating risks, and maintaining process documentation and playbooks.

• Utilize Microsoft Office applications, especially Excel, to facilitate reporting, data tracking, scheduling, and operational analysis.

• Work on rotating shifts, including potential early morning and weekend hours, while adjusting to evolving operational priorities and deadlines.

⛳️ Requirements

• 2–4 years of experience in facilities coordination, project coordination, operations support, or a related field.

• Advanced proficiency in Microsoft Office Suite, particularly Excel, with experience in managing large datasets and reporting functionalities.

• Exceptional organizational and time management skills, capable of handling multiple priorities simultaneously.

• Strong verbal and written communication skills, with experience in engaging with clients, vendors, and cross-functional teams.

• Proven customer service experience, demonstrating the ability to manage stakeholder expectations in a professional and effective manner.

• Capability to work independently with minimal supervision in a fast-paced and dynamic environment.

• Flexibility to work rotating schedules, including early morning shifts and potential weekend coverage.

• Experience utilizing facility management systems, QR coding applications, or platforms such as Sitefotos.

• Knowledge of vendor compliance processes and supplier onboarding procedures.

• Experience in supporting facility operations within large corporate, logistics, or industrial settings.

• Familiarity with process improvement methodologies and operational efficiency practices.

• Strong problem-solving and conflict resolution skills in high-volume operational environments.

• Ability to assist in project coordination activities, including scheduling, documentation tracking, and meeting facilitation.

• Demonstrated ability to foster collaborative working relationships with diverse stakeholder groups.

• Candidates must be authorized to work in the United States without sponsorship.

• Candidates must be comfortable with shifts starting as early as 4:00 a.m. or 5:00 a.m. Eastern Time.

🏝️ Benefits

• 401(k) plan with matching company contributions.

• Comprehensive Medical, Dental & Vision Care.

• Paid parental leave at 100% of salary.

• Paid Time Off and Company Holidays.

• Early access to earned wages through Daily Pay.

• 100% work-from-home position.