Executive Virtual Assistant – Lead Follow-Up & Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Engage with prospective clients and business contacts through phone calls and emails.

• Arrange appointments and facilitate meetings with interested prospects.

• Prepare and distribute requested materials, presentations, and follow-up communications.

• Monitor leads to ensure that no opportunities are overlooked.

• Maintain organized documentation of conversations, pending tasks, and subsequent actions.

• Provide administrative assistance to the business owner and potentially 3–4 additional team members.

• Aid in coordination across various business initiatives and sectors.

• Proactively identify outstanding tasks and relay updates to the team.

⛳️ Requirements

• Prior experience as an Executive Assistant, Virtual Assistant, or Lead Follow-Up Specialist.

• Exceptional written and verbal English skills.

• Confidence in managing professional phone conversations.

• Strong organizational abilities, meticulous attention to detail, and commitment to follow-through.

• Capability to work autonomously and take initiative without ongoing supervision.

• Proficiency in Google Workspace, including Gmail, Calendar, Docs, and Sheets.

• Familiarity with LinkedIn and eagerness to learn new business platforms.

• Capacity to multitask and adjust to shifting priorities.

• Professional demeanor, approachable, and at ease when interacting with prospects and clients.

• Experience with CRM systems or lead-tracking software is preferred.

• Background in supporting entrepreneurs, executives, or multiple departments is preferred.

• Experience in appointment setting, relationship management, or sales support is preferred.

🏝️ Benefits

• Remote work arrangement.