Executive Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Collaborate with the CEO to prioritize tasks, monitor initiatives, and advance key projects.

• Manage systems for monitoring projects, deadlines, decisions, and commitments.

• Transform broad requests from the CEO into actionable plans, stakeholder follow-ups, and achieved results.

• Act as a liaison between the CEO and internal teams, administrators, partners, and external stakeholders.

• Proactively identify potential challenges or bottlenecks and suggest solutions.

• Prepare presentations, documents, and research materials for the CEO.

• Compose emails, memos, and posts for LinkedIn and other social media platforms.

• Organize meetings, decision-making frameworks, and preparation materials.

• Oversee the CEO’s calendar, travel arrangements, and scheduling.

• Ensure follow-through with direct reports and manage company-wide projects.

⛳️ Requirements

• Over 10 years of experience in a support role, such as Executive Assistant to a CEO-level executive in an organization with at least 200 employees.

• Demonstrated ability to convert vague or broad requests into completed tasks.

• Strong judgment with the capability to execute with minimal direction and a proactive approach.

• Outstanding written communication skills and proficiency in creating clear and concise materials.

• Ability to quickly research topics and synthesize information into valuable insights.

• Highly organized, capable of juggling multiple priorities without missing important details.

• Professional maturity with a low ego, and the ability to collaborate respectfully with administrators, leaders, vendors, and stakeholders.

• Comfortable working directly with senior leadership in a dynamic environment.

• Strong proficiency in Google Workspace, Slack, Notion, Excel, budgeting, and similar productivity tools.

• Possess a systems mindset and the ability to work independently in a remote setting with overlapping Eastern and Pacific time zones.

• Quick response times with no conflicting commitments that could disrupt responsiveness, meetings, deadlines, or quality.

• Must use time tracking software to log and submit working hours.

🏝️ Benefits

• Opportunity to work remotely from home or a personal office.

• Full-time schedule of 40+ hours per week.

• Direct access to and reporting relationship with the CEO.