Executive Secretary / Committee Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist data and safety monitoring boards, review committees, or other similar oversight entities.

• Organize meetings, create agendas, and compile meeting materials.

• Accurately document timely minutes and monitor action items and recommendations.

• Manage conflict-of-interest disclosures, member rosters, and committee documentation.

• Coordinate the preparation of both open and closed session reports in collaboration with statisticians and study teams.

• Act as the communication conduit between DSMB members, investigators, and NHGRI personnel.

• Handle confidential information with care and a keen eye for detail.

• Collaborate with Government clinical investigators, regulatory personnel, and program officials in a multidisciplinary setting.

⛳️ Requirements

• A Bachelor's degree in a life science, health, or a related discipline is preferred; relevant experience may be accepted as a substitute.

• At least 3 years of experience supporting data and safety monitoring boards, review committees, or similar oversight bodies, ideally for NIH.

• Proficient in scheduling meetings, creating agendas, and gathering meeting materials.

• Skilled in documenting accurate and timely minutes while tracking action items and recommendations.

• Experience in maintaining conflict-of-interest disclosures, member rosters, and committee records.

• Expertise in coordinating the preparation of open and closed session reports with statisticians and study teams.

• Ability to serve as a communication link between DSMB members, investigators, and NHGRI staff.

• Exceptional organizational skills, discretion, and attention to detail while managing confidential information.

• A minimum of five years of direct experience supporting NIH or FDA-regulated clinical research programs.

• Familiarity with Good Clinical Practice (ICH E6), 21 CFR Parts 11, 50, 54, 56, 312, and 812 (as applicable), 45 CFR Part 46, and HIPAA.

• Current training in human subjects protections and GCP (e.g., CITI or equivalent).

• Proven experience working in a multidisciplinary team environment alongside Government clinical investigators, regulatory staff, and program officials.

🏝️ Benefits

• Competitive compensation rate.

• Various benefit options available.