Executive & Personal Virtual Assistant

This is a fully remote position, open to applicants anywhere in the world.

📋 Description

• Oversee and organize professional email accounts

• Compose standard email replies for review or dispatch

• Highlight urgent messages, pending actions, and items needing attention

• Manage both professional and personal calendars

• Schedule and coordinate meetings effectively

• Keep track of reminders, priorities, and follow-up tasks

• Assist in the preparation of recurring reports and presentations

• Provide general executive administrative support

• Help ensure that significant tasks and commitments are not overlooked

• Arrange selected personal appointments and bookings

• Assist with transportation, cleaning, deliveries, and other daily arrangements

• Utilize client-approved applications and accounts, such as Careem, when access is granted

• Liaise with personal suppliers or service providers

• Support travel or lifestyle-related arrangements

• Format recurring reports and presentations in accordance with established templates, branding standards, and style guidelines

• Employ client-provided AI tools, such as ChatGPT, to assist with report preparation when suitable

• Keep files and supporting information well-organized

• Deliver services in line with agreed timelines, guidelines, and written deliverables

⛳️ Requirements

• Prior experience as an Executive Assistant, Personal Assistant, or in senior administrative support is essential

• Experience in email and calendar management is required

• Proficiency in Microsoft Outlook / Microsoft 365 is strongly preferred

• Excellent written English skills are necessary

• Experience in scheduling meetings and follow-ups is required

• Familiarity with PowerPoint and Excel is preferred

• Experience supporting a senior executive is highly preferred

• Experience managing both business and personal responsibilities is advantageous

• Must be highly organized and reliable

• Should be proactive and comfortable working independently

• Strong written and spoken English skills are crucial

• Ability to prioritize tasks across both work and personal responsibilities

• Strong follow-through and attention to detail are essential

• Must be capable of supporting a senior professional with a dynamic schedule

• Must handle confidential information discreetly and reliably

• Proficiency in Microsoft Outlook, Microsoft 365, Microsoft PowerPoint, Microsoft Excel, WhatsApp, ChatGPT/AI productivity tools, and scheduling platforms is required

• Availability for 20 contracted hours per week, from Monday to Friday

• Must operate under a Master Services Agreement and Statement of Work as an independent contractor

• Preference for candidates with an English language proficiency; Level A-C accent preference

🏝️ Benefits

• Competitive compensation rates

• Weekly payment schedule

• A variety of open roles are available

• Free training and skill development opportunities

• Ongoing support and guidance

• A vibrant community always available to assist you

• Opportunity for remote work

• Flexible scheduling aligned with the client's preferred hours, subject to time zones, capacity, and contracted hours