Administrative, Marketing Virtual Assistant

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Relaunch and oversee the management of the client’s newsletter.

• Organize and uphold a subscriber database consisting of approximately 800 contacts.

• Transform existing content, transcripts, and prior materials into engaging newsletter content.

• Format, plan, and distribute newsletters effectively.

• Maintain mailing lists and track the performance of newsletters.

• Propose enhancements for future editions of the newsletter.

• Dispatch emails to existing contacts in manageable groups.

• Follow up with prospective clients as requested.

• Manage contact databases and monitor responses.

• Provide support in inbox management, calendar scheduling, appointment coordination, document organization, file management, data entry, basic document preparation, and research assistance.

• Adapt existing content into social media posts.

• Schedule social media content and create simple graphics using Canva when necessary.

• Monitor comments and messages as appropriate.

• Assist with customer follow-ups, CRM updates, research projects, event administration, workshop support, new client onboarding, and process documentation as the role evolves.

• Aid in reducing administrative workload and enhancing business efficiency with minimal oversight.

⛳️ Requirements

• Exceptional written and verbal English skills.

• Excellent organizational abilities.

• Strong background in administrative tasks.

• Experience in newsletter and email marketing.

• Impeccable attention to detail.

• Capability to prioritize tasks effectively.

• Self-driven and resourceful.

• Comfortable working independently with limited supervision.

• Professional and friendly communication skills.

• Availability to work during some UK/GMT hours or possess a significant overlap with the GMT working day.

• Preferred experience supporting coaches, trainers, consultants, professional speakers, small business owners, or executive coaching firms.

• Familiarity with Createsend (Campaign Monitor), Zoho Email, Google Workspace, Apple Pages, Microsoft Office, Canva, Google Drive, Tidycal, Zoom, social media scheduling tools, or basic CRM systems is advantageous.

• A confidentiality agreement is a component of the working contract.

• Additional desirable skills include copy editing, proofreading, basic graphic design, email marketing, customer service, research, and content repurposing.

🏝️ Benefits

• Part-time schedule, starting with 10 hours per week.

• Opportunity for growth within the role.

• Flexible remote work arrangement.

• Long-term partnership support opportunity.