Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the CEO's inbox and calendar, including organizing and responding to select emails.

• Occasionally assist with personal tasks and errands.

• Leverage AI tools to develop and enhance workflows, systems, and administrative processes.

• Monitor ongoing projects across the CEO, Operations, Sales, and Marketing departments to ensure deadlines are achieved.

• Act as a liaison for both internal and external communications.

• Arrange accommodations, client meetings, meals, transportation, and other business travel logistics.

• Compile reports and perform market, client, and company research.

• Organize files, records, data, and internal reports.

• Manage office supplies, company subscriptions, expenses, invoices, and account cancellations.

• Coordinate company and trade show events, including lodging, materials, promotional items, and reservations.

• Assign, deactivate, and merge CRM accounts; ensure CRM data integrity and hygiene.

• Support sales, marketing, operational, software, and tool-management projects.

• Create and maintain simple workflow automations and document them for seamless handover.

• Identify tasks suitable for automation and collaborate with the technology team to implement solutions.

• Review AI-generated outputs for accuracy prior to delivery to customers or Account Managers.

⛳️ Requirements

• Bachelor's degree in Business Administration, Communications, or a related field (preferred but not mandatory).

• 3–5+ years of experience in an executive assistant, administrative, or similar capacity.

• Experience supporting C-suite or senior executives is advantageous.

• Excellent written and verbal communication skills in English, with a minimum proficiency level of C1.

• Practical experience using AI tools for workflow creation, process automation, and enhancing productivity.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and scheduling software.

• Strong organizational skills with an ability to manage multiple tasks and set priorities effectively.

• Ability to handle sensitive information with discretion and confidentiality.

• Time management skills and the capacity to meet deadlines in fast-paced environments.

• Strong problem-solving abilities with an aptitude for anticipating needs and providing solutions.

• Attention to detail in scheduling, document preparation, and correspondence.

• Flexibility to adapt to shifting priorities and unexpected challenges.

🏝️ Benefits

• Remote work arrangement.