Executive Assistant – Healthcare Consulting

This is a fully remote position, open to applicants in South Africa, +1 more country.

📋 Description

• Oversee and organize executive calendars, arranging meetings as necessary.

• Handle and reply to emails on behalf of the company's leadership team.

• Coordinate communications and manage follow-up activities.

• Provide comprehensive administrative support to various company owners.

• Assist with the administration and tracking of invoices.

• Aid in payroll approval processes and monitor employee time tracking.

• Track employee leave and time-off requests, reconciling them with client needs.

• Help maintain both employee and administrative records.

• Prepare, format, proofread, and review various documents.

• Make and return phone calls as needed.

• Assist the leadership team with various ad-hoc administrative projects.

• Support CRM and pipeline administration as the company enhances its systems.

• Identify tasks that require attention and take proactive measures.

• Enhance organization and administrative processes throughout the business.

⛳️ Requirements

• Prior experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar capacity.

• Proven experience supporting senior leaders or executives.

• Exceptional organization and time management abilities.

• Strong written and verbal communication skills.

• Keen attention to detail.

• Comfortable managing multiple priorities and collaborating with various stakeholders.

• Proficient in Microsoft Office applications.

• Capable of working independently in a remote setting.

• Confident in communicating via email and phone.

• Strong skills in proofreading and document formatting.

• Highly responsive and adaptable to changing priorities.

• Familiarity with Microsoft Office / Microsoft 365.

• Experience with HRIS systems would be advantageous.

• Familiarity with payroll and employee management platforms like ADP would be beneficial.

• Experience with accounting software such as QuickBooks would be helpful.

• Knowledge of CRM systems like Salesforce would be a plus.

• Experience with email and calendar management tools.

• Background in healthcare, government contracting, or similar fields involving confidential or sensitive information is preferred.

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• NO TRACKER. NO PROBLEM

• Potential to transition from part-time to full-time