Executive Operations Specialist – AI & Automation

This is a fully remote position, open to applicants in Colombia, +5 more countries.

📋 Description

• Collaborate closely with leadership to align priorities, manage projects, meet deadlines, and oversee daily operations.

• Proactively handle multiple tasks, monitor deliverables, and ensure project progression without the need for constant oversight.

• Identify inefficiencies, develop standard operating procedures (SOPs), enhance workflows, and implement scalable operational systems.

• Utilize AI tools and automation platforms to remove repetitive tasks, increase productivity, and optimize business processes.

• Independently research challenges, assess solutions, and provide actionable recommendations.

• Oversee and enhance CRMs, project management systems, databases, and internal documentation.

• Engage with internal teams, clients, vendors, and external partners to ensure alignment on initiatives.

• Support various initiatives across client operations, marketing operations, finance/admin, and other business functions as required.

⛳️ Requirements

• Demonstrated experience in Business Operations, Executive Operations, Project Management, Process Improvement, or a similar role.

• Experience collaborating directly with founders, CEOs, or senior leadership.

• Background working with U.S.-based companies, clients, or teams, ideally in a remote setting.

• Strong sense of ownership, independent decision-making capabilities, and proactive problem-solving abilities.

• Proven track record of enhancing processes, creating SOPs, and managing multiple projects concurrently.

• Practical experience utilizing AI tools such as ChatGPT, Claude, Gemini, or comparable platforms to enhance business workflows.

• Hands-on experience with automation platforms such as Zapier, Make, n8n, or similar solutions.

• Familiarity with tools like Notion, ClickUp, Monday.com, Asana, Airtable, or HubSpot.

• Exceptional organizational, prioritization, communication, and follow-through skills.

• Advanced proficiency in English (C1/C2), both written and spoken.

• Comfortable working independently in a dynamic, fast-paced business environment.

🏝️ Benefits

• Fully remote position.

• Full-time contractor role.

• Opportunity to work directly with U.S.-based businesses and leadership teams.

• Chance to take significant ownership and directly influence business operations.

• Exposure to AI, automation, and contemporary business systems.

• 10 paid time off (PTO) days per year.

• 3 sick days per year.

• 6 U.S. federal holidays.