Executive Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Effectively prioritize the calendar of the Executive Director and Vice Presidents, scheduling both internal and external meetings.

• Collect materials for external meetings and relay internal agendas.

• Oversee systems for tracking tasks, incoming requests, correspondence, follow-ups, and to-do lists.

• Ensure the completion of meeting action items and monitor progress on deadlines.

• Supervise project plans, trackers, and project management systems.

• Arrange travel and assist with travel logistics.

• Acquire and submit reimbursement receipts.

• Collaborate with the Development team to prioritize content review requests and negotiate timelines.

• Communicate the availability, priorities, and workflow updates of the senior team.

• Provide logistical support for team meetings and events, including scheduling, developing agendas, and taking notes.

• Maintain the TSP Google Drive, ensuring documents are up-to-date and properly organized.

• Coordinate internal communication channels, guides, and tagging.

• Manage TSP contracts and keep track of staff/consultant listings, approvals, dates, and deliverables.

• Assist with onboarding and offboarding processes for staff and consultants.

• Aid in the logistics and planning of team retreats.

• Support budget tracking, planning, projections, and expense management.

• Assist with credit card administration and effort reports.

• Maintain accurate records of stakeholder relationships, including sensitive partner and supporter information.

• Report directly to the Executive Director.

⛳️ Requirements

• High school diploma or equivalent required.

• Minimum of one year of relevant professional experience.

• Familiarity with or experience in government, policy, non-profit, or the public sector is advantageous.

• A strong passion for and alignment with TSP’s mission, vision, and theory of change.

• Self-motivated individual with a demonstrated ability to drive results and uphold high standards of excellence.

• Excellent organizational skills.

• A collaborative mindset.

• Exceptional written and verbal communication abilities.

• Capacity to independently manage time and tasks in a dynamic work environment.

• Proven ability to anticipate needs, take initiative, and follow through on tasks.

• Flexible and solution-oriented, comfortable adapting to changing priorities and evolving requirements.

• Ability to foster a respectful work environment where team members strive for excellence.

🏝️ Benefits

• 75% paid coverage of medical, dental, and vision insurance for individuals and dependents.

• Basic life insurance provided.

• Access to an employee assistance program.

• Unlimited paid time off (PTO).

• 401(k) matching contributions.

• Opportunities for annual professional development.

• Wellness stipend available.

• Work-from-home stipend offered.

• Paid family leave included.

• Options for occasional remote work with travel and participation in in-person events/team retreats.