Executive Assistant, VP, Sales Solution Engineering

This is a fully remote position, open to applicants in Missouri.

📋 Description

• Oversee and prioritize the VP’s calendar, meetings, attendees, and substitutes.

• Collaborate with the communications team to coordinate the VP’s speaking engagements and content needs.

• Organize and plan meetings, including setting agendas, securing locations, arranging meeting technology, managing logistics, preparing briefing documents, and documenting notes and action items.

• Create travel packs for international journeys and significant domestic events.

• Serve as a proxy for authorized communications and approvals.

• Address general inquiries, delegate routine matters, and follow up to ensure completion.

• Resolve issues in accordance with policies and guidelines, and mentor members of the administrative community in problem-solving.

• Assess when executive action is necessary and provide recommendations.

• Arrange global travel and optimize itineraries for scheduled meetings.

• Manage Cisco travel expenses and coordinate airline upgrades when available.

• Offer analytical support for executive special projects, including conducting research, analyzing data, and preparing reports.

• Prepare and brief itineraries, accompanying the VP at large corporate events such as GSX.

• Handle sensitive and confidential matters with professionalism.

• Provide ad-hoc support to senior directors within the team.

⛳️ Requirements

• Minimum of 4 years of experience in an administrative environment.

• At least 2 years of experience supporting a principal at the director level or higher.

• Expert-level proficiency in Windows desktop applications: Outlook, Word, Excel, and PowerPoint.

• Experience in calendar management, meeting planning, and travel coordination.

• Exceptional verbal and written communication skills.

• Ability to connect effectively with executive/senior staff and clients.

• Strong interpersonal abilities, independent judgment, high integrity, and capacity to balance strategic and tactical actions.

• Remarkable attention to detail.

• Capability to manage confidential information.

• Proactive in taking initiative, solving problems, and making decisions.

• An associate degree is preferred.

• Experience in the high-tech industry is desired; prior experience with Cisco is preferred.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401(k) plan featuring a Cisco matching contribution.

• Paid parental leave.

• Coverage for short- and long-term disability.

• Basic life insurance.

• Potential for Cisco restricted stock unit grants.

• 10 paid holidays each full calendar year.

• 1 floating holiday available for non-exempt employees.

• 1 paid day off to celebrate the employee’s birthday.

• Paid holiday shutdown at the end of the year.

• 4 paid days off dedicated to personal wellness.

• 16 days of paid vacation time each full calendar year for non-exempt employees.

• Flexible vacation time off program without defined limits for eligible exempt employees.

• 80 hours of sick leave provided upon hire and each January 1st thereafter.

• Up to 80 hours of unused sick leave can be carried forward.

• Additional paid time off for critical or emergency family matters.

• Option for 10 paid volunteer days each full calendar year.

• Annual bonuses available for non-sales roles, subject to Cisco policies.

• Performance-based incentive pay for employees on sales plans.

• Opportunities for professional growth and development.