Executive Assistant to CEO

This is a fully remote position, open to applicants in Africa.

📋 Description

• Collaborate closely with the CEO to oversee her calendar, priorities, commitments, and operational rhythm across Africa.

• Take charge of intricate calendar management and ensure the CEO's time is concentrated on high-impact priorities.

• Prepare the CEO for meetings by providing agendas, context, briefing materials, decisions, questions, stakeholders, and follow-ups.

• Organize executive meetings, leadership forums, operational reviews, external engagements, and essential business meetings.

• Monitor follow-ups and commitments, documenting decisions, responsible parties, deadlines, and subsequent steps.

• Manage the CEO’s internal and external relationships through prompt responses, thorough preparation, and diligent follow-through.

• Coordinate complex domestic and international travel, including itineraries, visas, logistics, schedules, and contingency planning.

• Assist in engagements with government officials, healthcare partners, customers, investors, and other stakeholders.

• Support recruitment and hiring processes, including interview scheduling, candidate coordination, debriefs, and confidential follow-ups.

• Create presentations, briefing documents, meeting notes, and executive communications.

• Highlight priorities, deadlines, risks, and conflicts that require the CEO’s attention.

• Represent the CEO in a professional manner while demonstrating discretion and sound judgment.

• Enhance the management of the CEO’s time, information, meetings, and follow-through.

• Serve as a trusted partner and connector within the Africa leadership team and the Zipline organization.

⛳️ Requirements

• Over 8 years of experience as an Executive Assistant, preferably supporting a CEO, executive, country leader, general manager, or other senior leaders in a fast-paced environment.

• Exceptional judgment and discretion in handling confidential executive, personnel, commercial, government, and operational information.

• Excellent skills in calendar, meeting, travel, and logistics management within a high-velocity environment with constantly changing priorities.

• Outstanding written and verbal communication abilities with senior internal and external stakeholders.

• Strong sense of ownership and follow-through.

• Effective prioritization instincts and capability to safeguard executive focus while addressing urgent business needs.

• Comfort in navigating multiple countries, cultures, and time zones.

• Strong organizational skills and meticulous attention to detail.

• Ability to foresee needs, identify issues early, and proactively resolve problems.

• Confidence in engaging with senior executives, government stakeholders, customers, partners, employees, and cross-functional teams.

• Service-oriented attitude with resilience.

• Energy, resilience, and enthusiasm for supporting operations in Africa.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Opportunities for professional growth and development.

• Comprehensive health benefits and wellness programs.

• Flexible work arrangements and a dynamic work environment.