Executive Assistant, SVP, Technology

This is a fully remote position, open to applicants in New York.

📋 Description

• Oversee the SVP’s calendar and daily agenda, prioritize conflicting requests, monitor commitments, and follow up on action items.

• Collaborate with the communications team to coordinate the SVP’s speaking engagements.

• Organize and plan meetings, which includes creating agendas, determining locations, establishing technology needs, arranging logistics, preparing briefing documents, taking notes, and outlining action items.

• Develop travel briefing packages for international trips.

• Serve as a proxy for authorized communications and approvals.

• Respond to and filter routine inquiries, resolve issues, and offer recommendations when executive action is needed.

• Arrange global travel and itineraries, manage Cisco expenses, and facilitate airline upgrades.

• Provide analytical assistance for special projects through research, problem analysis, data aggregation, and report preparation.

• Prepare and accompany the VP at significant corporate events such as GSX by briefing itineraries.

• Manage highly sensitive and confidential matters and materials.

• Mentor new Executive Administrative Assistants and other administrative staff.

• Engage in the cross-functional EA network and take a leadership role in the administrative community.

• Operate proactively and independently in the face of uncertainty, changing schedules, and competing priorities.

⛳️ Requirements

• A minimum of 5 years’ experience in an administrative setting.

• At least 2 years of experience supporting at the VP level or higher.

• Proficient knowledge of Windows desktop applications, including Word, Excel, and PowerPoint.

• Experience in managing calendars, planning meetings, and coordinating travel.

• Exceptional verbal and written communication abilities.

• Capacity to connect with executive and senior staff as well as clients at all levels.

• High proficiency in navigating the web and email platforms.

• Strong interpersonal skills, independent judgment, integrity, and meticulous attention to detail.

• Capability to manage confidential information.

• Demonstrated ability to multitask and maintain focus in a fast-paced environment.

• BA/BS degree or equivalent experience is preferred.

• Previous experience in the high-tech industry is preferred.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401(k) plan with a Cisco matching contribution.

• Paid parental leave.

• Coverage for short- and long-term disability.

• Basic life insurance.

• Cisco restricted stock unit grants may be available, with vesting after continued employment.

• 10 paid holidays each calendar year.

• 1 floating holiday for non-exempt employees.

• 1 paid day off for the employee’s birthday.

• Paid holiday shutdown at the end of the year.

• 4 paid days off for personal wellness.

• 16 days of paid vacation annually for non-exempt full-time employees.

• Flexible vacation time off program with no defined limit for eligible exempt employees.

• 80 hours of sick leave provided upon hire and every January 1st.

• Up to 80 hours of unused sick leave can be carried over.

• Additional paid time off for critical or emergency family matters.

• Optional 10 paid volunteer days per calendar year.

• Annual bonuses for non-sales roles.

• Global Services travel upgrade benefits when available.

• Opportunities for professional growth.

• A collaborative global work environment.