Executive Assistant, PHP

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Oversee and enhance the CEO's calendar across US, APAC, and EMEA time zones, proactively addressing conflicts.

• Manage a high-volume inbox, including drafting and responding to emails on behalf of the CEO.

• Create meeting briefs, agendas, and follow-up communications with precise action tracking.

• Efficiently coordinate with internal and external stakeholders.

• Plan and manage travel arrangements, logistics, and scheduling across different regions.

• Keep organized documentation, trackers, and priority lists.

• Ensure smooth daily transitions between night and day shift Executive Assistants.

• Anticipate needs and identify potential risks or conflicts in advance.

• Compose clear, concise, and professional communications on behalf of the CEO.

• Serve as a gatekeeper while fostering strong relationships with stakeholders.

• Collaborate closely with the day shift Executive Assistant and report to the EA Lead.

⛳️ Requirements

• Minimum of 10 years of Executive Assistant experience supporting C-level executives.

• Exceptional communication and stakeholder management abilities.

• Highly organized, proactive, and detail-focused.

• Proficient with AI and productivity tools such as ChatGPT, Claude, JIRA, and Confluence.

• Experience in dynamic global companies.

• High level of discretion, ownership, and adaptability across time zones.

• Willingness to work a night shift schedule aligned with US (PST) business hours.

• Candidates must be located in Manila, Philippines or Bangalore, India.

🏝️ Benefits

• Direct collaboration with the CEO in a role characterized by high trust and visibility.

• Work alongside a dedicated EA Lead and a supportive day shift partner.

• Structured 24/7 coverage model with clear transitions and robust team support.

• Gain exposure to a truly global operation covering the US, EMEA, and APAC.

• High-ownership environment where contributions are visible.

• Competitive compensation aligned with the Philippines market.

• Clear opportunities for growth within the EA and operations function.

• Commitment to equal employment opportunities and protection against discrimination and harassment.