Executive Assistant – Personal Assistant

This is a fully remote position, open to applicants in Texas.

📋 Description

• Serve as the main liaison between the CEO and both internal and external stakeholders.

• Oversee complex calendars spanning multiple time zones and resolve scheduling conflicts.

• Manage inbox duties, including prioritization and drafting communications for the CEO.

• Organize meetings, prepare agendas, take notes, and ensure that follow-ups are completed.

• Plan and handle travel logistics, accommodating last-minute changes as necessary.

• Assist in the execution of special projects and operational initiatives.

• Create reports, presentations, and internal communications materials.

• Uphold confidentiality regarding all executive and business-related matters.

• Proactively recognize gaps, inefficiencies, and opportunities for improvement.

• Oversee household management tasks such as cleaning, laundry, and ironing.

• Manage calendars, meetings, travel arrangements, and bookings.

• Support content creation and personal branding efforts with editors, photographers, and stylists.

• Attend events, dinners, and gatherings alongside the founder as a personable and professional representative.

• Organize social events, including rooftop yoga sessions, dinners, and biweekly gatherings.

• Cultivate and maintain social connections, extend invitations, and follow up with contacts.

• Act as a cultural interpreter and offer support in international settings.

• Coordinate photo shoots and various creative media projects.

• Manage expense tracking, reimbursements, and personal requirements.

• Oversee details during events, including managing phones and schedules, allowing the founder to remain present.

⛳️ Requirements

• Minimum of 3 years of experience as an Assistant or in a similar role supporting senior leadership.

• Exceptional organizational and multitasking skills in high-pressure environments.

• Outstanding written and verbal communication skills in English.

• High degree of discretion and professionalism.

• Ability to work independently and make informed decisions with minimal guidance.

• Strong problem-solving mindset and a proactive ownership attitude.

• Comfortable working across different time zones and adapting to shifting priorities.

• Tech-savvy with the ability to quickly learn new tools and systems.

• Proficient in Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides.

• Familiar with project management tools such as Asana, ClickUp, Trello, or Monday.

• Knowledgeable about communication tools such as Slack, Zoom, or Teams.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional growth and development.

• Flexible work hours and the possibility of remote work.

• A collaborative and inclusive work environment.

• Access to health and wellness programs.